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2018 Conference Volunteers

Revision as of 18:34, 9 February 2018 by JosephKoivisto (Talk | contribs)

Revision as of 18:34, 9 February 2018 by JosephKoivisto (Talk | contribs)

Code4Lib 2018 Conference Volunteers

Call for volunteers during the actual conference, as opposed to the conference planning committees.

Concierge/Local Guides

Available after sessions to direct people to evening activities and local points of interest, etc.

Special: One direction savvy local needed to help direct people to the preconference locations from the hotel lobby. Tuesday 2/13:

If you're local to the DC area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in. Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.

Conference Logistics and Registration

Sets up and staffs registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Monday 2/12:

  • 9:30AM - 4:30PM (can be all or half of the day, please indicate): Joe Carrano (all day)
  • 9:30AM - 4:30PM (can be all or half of the day, please indicate): Jeff Gerhard (half day)

Tuesday 2/13:

Wednesday 2/14:

Thursday 2/15:

Friday 2/16:

Preconference Setup & Sessions

Help manage preconference sessions, setting up projectors, etc.

Preconference Setup and sessions Tuesday 2/13:

  • Time TBD: Your Name Here
  • Time TBD: Your Name Here

Social Networking

Answering general questions on Twitter, IRC, and Slack and passing questions to the Mic-minders.

Tuesday 2/13:

Wednesday 2/14:

Thursday 2/15:

Friday 2/16:

Mic-minders

Pass mic for questions. Ask questions on mic on behalf of community (because of distance, mic aversion, etc). Two people are needed for each shift. You are welcome to sign up for multiple shifts!

Wednesday 2/14:

  • 9-12:15 (Opening Keynote and Group 1): Your Name Here ; Your Name Here
  • 1:30-5:00pm (Group 2, Breakout Sessions, and Lightning Talks): John Rees ; Morgan McKeehan

Thursday 2/15:

  • 9-12:00 (Announcements, FC Group, Group 3 Talks): Mike Waugh ; Your Name Here ; David Durden (Group 3a) ; Your Name Here
  • 1:00-5:00pm (Group 4 Talks, Lightning Talks 2, Group 4 Talks): John Rees ; Morgan McKeehan

Friday 2/16:

  • 9-10am (Closing Keynote): Your Name Here ; Your Name Here

Livestream Assistants (Onsite)

Livestream assitants will help the livestream technicians in the presentation room, troubleshooting video and audio connections at the podium, and monitoring the encoding computer. Two people are needed for each shift. You are welcome to sign up for multiple shifts!

Wednesday 2/14:

Thursday 2/15:

Friday 2/16:

Livestream QA (Remote)

Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world.

Wednesday 2/14:

  • Time TBD: Your Name Here (East); Your Name Here (West);
  • Time TBD: Your Name Here (East); Your Name Here (West);

Thursday 2/15:

  • Time TBD: Your Name Here (East); Your Name Here (West);
  • Time TBD: Your Name Here (East); Your Name Here (West);

Friday 2/16:

  • Time TBD: Your Name Here (East); Your Name Here (West);
  • Time TBD: Your Name Here (East); Your Name Here (West);

IRC/Slack (Technical)

Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.

Helper: Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.

  • Wednesday 7:45AM - 9:00PM: David Durden
  • Time TBD: Your Name Here

MCs

Wednesday 2/14:

  • Time TBD (AM?): Becky Yoose
  • Time TBD: (PM, not during my AM talk): Julie Swierczek

Thursday 2/15:

  • Time TBD (AM, but not if that's when my talk is): Dre
  • Time TBD: Christina Harlow

Friday 2/16:

  • AM Session: Mary Jinglewski

Session Timers

People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.

Wednesday 2/14:

  • 9-12:15 (Opening Keynote and Group 1): Laura Akerman ; Backup: Your Name Here
  • 1:30-5:00pm (Group 2, Breakout Sessions, and Lightning Talks): Eben English ; Backup: "Your Name Here"

Thursday 2/15:

  • 9-12:00 (Announcements, FC Group, Group 3 Talks): Whitni ; Backup: Maggie Hughes
  • 1:00-5:00pm (Group 4 Talks, Lightning Talks 2, Group 4 Talks): David Durden ; Backup: Your Name Here

Friday 2/16: 9-11am (Closing Keynote, Lightning Talks 3): Monique Libby  ; Backup: Your Name Here

Reception assistance

Help direct people who enter on the ground floor of the Library of Congress to the great hall.

Wednesday 2/14: 6:45-7:45pm: Trey Gordner

The Whatever Crew

Volunteers who are willing to help with various tasks as needed during the conference.

Last modified on 15 February 2018, at 19:37