Code4Lib 2021 Conference Committees
Code4Lib 2021 Conference Committees
Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2021 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.
We will assign a local contact (LPC) to each committee.
Location and Dates
- Location: Virtual
- Dates: TBD
- Pre-conferences: TBD
- Main meeting: TBD
- Post conference activities: TBD
Planning Committee
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.
- Blake Carver - Primary Contact AKA Chair
- Cary Gordon, Cherry Hill Company - Secondary Contact AKA CoChair
- Peter Murray - Tertiary Contact AKA CoChair
- Your Name Here - Documentarian
- Mike Taylor - Volunteer
- Andrew Battelini - Volunteer
Website Working Group
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).
2021 Website Working Group Documents
- Your Name Here - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Andy Hickner (alh4014@med.cornell.edu) - Volunteer
Budget and Sponsorship Committee
This group involves working with the LPC to close any budget gaps and talking to potential sponsors to find the level that is right for them.
2021 Budget and Sponsorship Documents
- Mary Jinglewski - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Janna Avon - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- - ex officio, fiscal host (CLIR/DLF)
Keynote Committee
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.
- Your Name Here - Primary Contact AKA Chair
- Dana Reijerkerk - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Kathleen Haley - Volunteer
- Your Name Here - Volunteer
Pre-conference Committee
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.
- Your Name Here - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Program Committee
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.
- Your Name Here - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Madison Chartier - Documentarian
- David Schober - Volunteer
- Your Name Here - Volunteer
Scholarship Committee
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.
- Your Name Here - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
T-Shirt Committee
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.
- Your Name Here - Primary Contact AKA Chair
- Kathleen Haley - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Christy Karpinski - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Online Volunteer Committee
This committee wrangles people to volunteer for the following duties:
Looking for opportunities to help out at the conference? See 2021 Conference Volunteers
2021 Online Volunteer Documents
- Your Name Here - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Jennifer Cummings & Kathy Azevedo - Planning Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Social Activities Committee
This committee organizes virtual social activities.
2021 Social Activities Documents
- Becky Yoose- Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Streaming Video Committee
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and, of course, actually running the camera during the conference.
2021 Streaming Video Documents This will likely be part of the general conference planning.v
- Your Name Here - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Code4Lib 2022 Host Voting Committee
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.
- Your Name Here - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Book Giveaway Committee
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).
- Your Name Here - Primary Contact AKA Chair
- Your Name Here - Secondary Contact AKA CoChair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
IRC and Slack Committee
This committee will assist attendees with IRC and Slack.
- Your Name Here - Primary Contact aka Chair
- Your Name Here - Secondary Contact aka Co-Chair
- Your Name Here - Planning Committee Contact
- Your Name Here - Documentarian
- Your Name Here - Volunteer
Accessibility Committee
Document and address major points of the conference that are not accessible for conference attendees (virtual only, this year).
- Your Name Here - Primary Contact aka Chair
- Your Name Here - Documentarian
- Your Name Here - Planning Committee Contact
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Whatever Committee
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.
- Your Name Here - Primary Contact aka Chair
- Your Name Here - Documentarian
- Your Name Here - Planning Committee Contact
- Your Name Here - Volunteer
- Your Name Here - Volunteer