Code4Lib 2025 Conference Committees
Code4Lib Conference Committees
Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2025 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact
Planning Committee
Also known as the Local Planning Committee, although there is no requirement for the members to be local.
2025 Planning Committee Documents
- Esmé Cowles (Princeton) - Primary Contact, Chair
- Kate Lynch (Princeton) - Secondary Contact, Co-chair, documentarian
- Tracy Hall (Princeton) - Tertiary Contact
- Your Name Here - Volunteer
- Cary Gordon - Volunteer
- Your Name Here - Volunteer
Website Working Group
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).
2025 Website Working Group Documents
- Esmé Cowles - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Trip Kirkpatrick - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Budget and Sponsorship Committee
This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.
2025 Budget and Sponsorship Documents
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Keynote Committee
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.
From the chair: This committee will start meeting around mid-October and wrap up in mid-January, when we hand off our selected keynoters to Concentra for further logistics. Please ask me (@thatandromeda) in Slack if you have questions about serving on this committee.
- Andromeda Yelton - Primary Contact, Chair
- Maccabee Levine - Secondary Contact, CoChair
- Andrew Battelini (abattel@emory.edu) - Documentarian
- Hardy Pottinger - Volunteer
- Ranti Junus - Volunteer
- Esmé Cowles - LPC Liaison
Pre-conference Committee
This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.
- Your Name Here - Primary Contact, CoChair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Ann Marie Mesco - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Program Committee
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.
- Matt Sherman - Primary Contact, Chair
- Dre - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Daricus Larry (dlarry@arizona.edu) - Volunteer
- Cary Gordon - Volunteer
- Ken Varnum - Volunteer
- Steph Gritz (sgritz@lmu.edu) - Volunteer
Scholarship Committee
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Mairelys Lemus-Rojas (Brown University) - Volunteer
- Christine Salek (christinesalek@gmail.com) - Volunteer
- Your Name Here - Volunteer
Community Support Squad (CSS)
This group responds to violations and concerns regarding the Code4Lib code of conduct and ensures that the event is safe and enjoyable for all attendees. More details here: https://2025.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2023_national_conference_annual_report.md.
T-Shirt Committee
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.
- Kate Lynch - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Online Volunteer Committee
This committee wrangles people to volunteer for the following duties:
Looking for opportunities to help out at the conference? See 2025 Conference Volunteers
2025 Online Volunteer Documents
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Social Activities Committee
This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.
2025 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Streaming Video Committee
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks.
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - LPC Volunteer
- Your Name Here - Volunteer
Code4Lib 2026 Host Voting Committee
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Book Giveaway Committee
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies,
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
IRC and Slack Committee
This committee will assist attendees with IRC and Slack.
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Accessibility Committee
Document and address major points of the conference that are not accessible for conference attendees.
- Your Name Here - Primary Contact, Chair
- Your Name Here - Kate Deibel <katheride@pcom.edu>, Co-Chair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Volunteer
Whatever Committee
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.
- Your Name Here - Primary Contact, Chair
- Your Name Here - Secondary Contact, CoChair
- Your Name Here - Documentarian
- Your Name Here - Volunteer
- Your Name Here - Volunteer
- Your Name Here - Remote Volunteer