C4L2011planning

This page is currently under development

• 2011talkscall Call for Submissions
• 2011talks Submissions

• sponsorships (see 2011 committees sign-up page)
• keynote speakers (see 2011 committees sign-up page and 2011 nominations list)
  • CHANGE FOR 2011: how to address (or not address) nomination of past keynoters?
  • CHANGE FOR 2011: figure out in advance what will be the official channel for nominations (e-mail thread, wiki page, some other webapp, etc.)
  • CHANGE FOR 2011: ensure every nomination includes a nominee and a biographic paragraph
• program committee (20-minute talks) (see 2011 committees sign-up page)
  • CHANGE FOR 2011: decide on program structure EARLIER. should know how many prepped talks (if doing prepped talks) will be accepted in advance of the vote.
• scholarship committee (see 2011 committees sign-up page)
• documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see How To Plan A Code4LibCon )
• T-shirt committee (see 2011 committees sign-up page)
• social activities (see 2011 committees sign-up page)
• voting coordination (see 2011 committees sign-up page)
• wifi
• non-wifi technology (e.g. mbklein's kickass 3-in-1 computer system)
• logistics (e.g. Coordinate airport transportation)
• MC and on-the-ground coordination/liasoning

Monday February 22 (preconference) – Thursday February 25

Calls and posts are to code4lib listserv unless otherwise specified

May to June: Choose Conference planners

May to June: Negotiate Hotel contract

May to June: Touch base with sponsors

July 10: Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10 On code4libcon, ask for volunteers for contacting sponsors

July 15th – Call for keynote speaker suggestions(with blurbs) see also 2011_nominations_list

July 15th – Formally solicit sponsors

August 17th – Tally of keynote speaker suggestions, final call to code4lib list

August 20th – Follow up with sponsors

Sept 9th-Septh18th – keynote speaker vote

Sept 22nd – Keynote speaker invitations begin

Oct 15 – Call for 20-minute talk proposals, preconference proposals

Oct 30 —Posted reminder with presenter-guarantee policy

Nov 13 – 20-minute talk proposals due

Nov 14-Nov 22 – voting on 20-minute talk proposals

Nov 15 – Begin testing registration

Nov 16th – Reminder: registration opens Dec 2nd

Nov 19 - preconference proposals due

Nov 28th – List of top 22ish talk titles posted

Nov 29th – Scholarship announcement ***post beyond code4lib list???***

Dec 1 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks)

Dec 6 – Reminder, Registration opens Dec 2

Dec 13 – Registration opens

Dec 13 – Post when registration opens

Dec 14 – Share waitlist & preconf count info???

Dec 22 —Registration deadline for presenter-reserved spots

Dec 6 – Scholarship deadline

Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals

Jan 5 – Call for t-shirt design submissions

Jan 12 – Scholarship recipients notified

Jan 12 – call for code4lib2011 hosting proposals

Jan 15 – T-shirt design deadline

Jan 20-28 T-shirt vote

Feb 8 – discussion of volunteer needs

Feb 12 – deadline for code4lib2011 hosting proposals

Feb 15 – Call for Breakout Session ideas

Feb 15 – Call for conference volunteers

Feb 17 – Reminder to participants with travel info, conference social info

Feb 17-24 – vote for 2011 host

March 1-31–Videos converted, compressed, uploaded, and linked

• Making T-shirts
• Planning conference menus
• Arranging videotaping
• Securing conference networking
• Getting A/V supplies
• Arranging 3 OS laptop for presenters (ask mbklein)

Conference Packet

• Printout of schedule
• Instructions on connecting to wireless (including username/password if required)
• Map of campus
• Map of the Union
• List of bars/restaurants, including a map with best ones circled (The Convention and Visitors Bureau will likely have city maps)
• Information from various:
  • IU Libraries
  • Art museum?
  • Town stuff?
  • Vendor handouts
• Walking tour of the Old Crescent; there is some fun stuff to see (like the gargoyles)
• Information about transportation, including campus and city buses and taxis
• Evaluation form or URL to evaluation website?

Original Proposal

Voting results