C4L2011planning

This page is currently under development

• 2011talkscall Call for Submissions
• 2011talks Submissions

• sponsorships (see 2011 committees sign-up page)
• keynote speakers (see 2011 committees sign-up page and 2011 nominations list)
  • CHANGE FOR 2011: how to address (or not address) nomination of past keynoters?
  • CHANGE FOR 2011: figure out in advance what will be the official channel for nominations (e-mail thread, wiki page, some other webapp, etc.)
  • CHANGE FOR 2011: ensure every nomination includes a nominee and a biographic paragraph
• program committee (20-minute talks) (see 2011 committees sign-up page)
  • CHANGE FOR 2011: decide on program structure EARLIER. should know how many prepped talks (if doing prepped talks) will be accepted in advance of the vote.
• scholarship committee (see 2011 committees sign-up page)
• documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see How To Plan A Code4LibCon )
• T-shirt committee (see 2011 committees sign-up page)
• social activities (see 2011 committees sign-up page)
• voting coordination (see 2011 committees sign-up page)
• wifi
• non-wifi technology (e.g. mbklein's kickass 3-in-1 computer system)
• logistics (e.g. Coordinate airport transportation)
• MC and on-the-ground coordination/liasoning

Monday February 22 (preconference) – Thursday February 25

Calls and posts are to code4lib listserv unless otherwise specified

May to June: Choose Conference planners

May to June: Negotiate Hotel contract

May to June: Touch base with sponsors

July 10: Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10 On code4libcon, ask for volunteers for contacting sponsors

July 15th – Call for keynote speaker suggestions(with blurbs) see also 2011_nominations_list

July 15th – Formally solicit sponsors

August 17th – Tally of keynote speaker suggestions, final call to code4lib list

August 20th – Follow up with sponsors

Sept 9th-Septh18th – keynote speaker vote

Sept 22nd – Keynote speaker invitations begin

Oct 15 – Call for 20-minute talk proposals, preconference proposals

Oct 30 —Posted reminder with presenter-guarantee policy

Nov 13 – 20-minute talk proposals due

Nov 14-Nov 22 – voting on 20-minute talk proposals

Nov 15 – Begin testing registration

Nov 16th – Reminder: registration opens Dec 2nd

Nov 19 - preconference proposals due

Nov 28th – List of top 22ish talk titles posted

Nov 29th – Scholarship announcement ***post beyond code4lib list???***

Dec 1 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks)

Dec 6 – Reminder, Registration opens Dec 2

Dec 13 – Registration opens

Dec 13 – Post when registration opens

Dec 14 – Share waitlist & preconf count info???

Dec 22 —Registration deadline for presenter-reserved spots

Dec 6 – Scholarship deadline

Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals

Jan 5 – Call for t-shirt design submissions

Jan 12 – Scholarship recipients notified

Jan 12 – call for code4lib2011 hosting proposals

Jan 15 – T-shirt design deadline

Jan 20-28 T-shirt vote

Feb 8 – discussion of volunteer needs

Feb 12 – deadline for code4lib2011 hosting proposals

Feb 15 – Call for Breakout Session ideas

Feb 15 – Call for conference volunteers

Feb 17 – Reminder to participants with travel info, conference social info

Feb 17-24 – vote for 2011 host

March 1-31–Videos converted, compressed, uploaded, and linked

• Making T-shirts
• Planning conference menus
• Arranging videotaping
• Securing conference networking
• Getting A/V supplies
• Arranging 3 OS laptop for presenters (ask mbklein)

Conference Packet

Create in PDF, hopefully Julie will be able to print and have them put together in her office.

If we are getting them from Visitor's Bureau, Libraries, etc., get 250.

Deadline: January 19

• Printout of schedule (Julie W?)
• Instructions on connecting to wireless (including username/password if required) - hand out at registration, rather than placing in packets, as people staying in the hotel will get credentials upon check-in (all for IU-Guest)
• Map of campus (Julie W?)
• Map of the Union (Julie W?)
• List of bars/restaurants, including a map with best ones circled (The Convention and Visitors Bureau will likely have city maps) Julie and Mike
• Information from various:
  • IU Libraries Diane
  • Art museum? (reception will be here) Diane
  • Town stuff Mary
  • Vendor handouts Robert, Diane
• Walking tour of the Old Crescent; there is some fun stuff to see (like the gargoyles) (handout from Visitor's Center?) Mary
• Information about transportation, including campus and city buses and taxis Diane

Original Proposal

Voting results