Changes
→A/V Tech stuff
# Have Mac dongles of all sorts (IMO Mac users should bring dongles for their comps if they intend to use them at podium - lysiakld)[or not use personal Mac laptops outside of the dedicated conference Mac laptop- yo_bj]
# Some (most?) presenters didn't care for the lectern (but it keeps them in place, which makes recording easier..){what's the alternative when you have a struggling videographer and the house sound hooked up to the lectern mike? would a table have been a better choice - i.e. more real estate and more open? lysiakld}[personally, I like lecterns, maybe some way of having or not having it as speaker prefers? -ksclarke] Have a wireless mic option, either handheld or lapel, for those wanting to avoid the lectern (still makes video tough, though) and ensure the venue can support another mic. [-jstirnaman]
# Had dedicated eth line for speakers, but it wasn't used during main conf... not needed then? [note: I would've used, but was told it wasn't any faster than the wireless. --emily lynema][perhaps a mailing list of speakers (set up ahead of time) where this sort of info is distributed(?); we tried to pass the word on-site but this obviously didn't work; personally, I think we shouldn't do it again... too much hassle for speakers swapping connections and turning off wireless given the short amount of time that they have (I think this was the main reason it wasn't used even by those that knew about it) -ksclarke]
# Remind people to load web pages, play video, etc. ahead of time on the presentation computer. Have the presentation computer available more than 1 minute before talks.
# Coordinate with local staff to have necessary cables to do slide capture
# Coordinate with local staff to have a house audio feed
# Would be amazing to do live-switching for video capture and write out directly to disk -- would require some tech, dedicated machine, volunteers, and plenty of hard drive space.. # Use screen capture software, e.g. Camtasia Relay, instead of relying on video. Quality++ Our campus has a Relay server. I can ask if they'd let us pound it for 3+ days. The real hurdle might be trying to send the video to the Relay server over an already stressed pipe. [-jstirnaman]
# Make sure to log video timecode vs real world clock, so people synchronize video + IRC logs or similar.
# The tough part of all of this is balancing what would be nice with the fiscal reality - this conference's registration doesn't even cover the food consumed. Attendees do not know that. So, how do we balance the fiscal constraints with the needs/likes/desires? That's the dream of the local organizing committee.... Given unlimited money, we'll give you the sun, moon, stars....