Conference Site Users: Goals and Interactions

Conference Organizers & Committees

• Pre-conference
  • Build out the site
  • Create a suite of master templates for individual year conference pages
  • Create persistent online collaborative spaces for private and confidential conversations and documents
  • Create Pages for Each Committee outlining duties, timeline, contacts and volunteers (self-sign up)
  • Collect feedback from potential conference-goers
  • Communication with different user groups (email lists to speakers, committees, etc.)
• Peri-conference
  • Make crucial information changes quickly and easily
  • Collect time-sensitive feedback from conference-goers
• Post-conference
  • Post slides, video and any other related content for archive purposes
  • Review Feedback and pass on to future hosts
  • Review Site Use and Page Views

Speakers (Keynote, Standard, Lightning Talks)

• Pre-conference
  • Submit standard talk proposals
  • View status of proposal
  • Find info on date, location, conference and room setup (coffee, wifi, food), conference cost, hotel cost (wifi add'l cost?), transportation cost
  • Understand exactly how lightning talks will be organized and how submissions will occur
  • Keynote speakers will probably view the site for general info about what code4lib and the code4lib conference is exactly
• Peri-conference
  • Update event/session information
  • Sign Up for Lightning Talk
  • Know where lightning talks are being held and what the order is
• Post-conference
  • Add links, slides, content
  • Not sure speakers need the site much post conference

On-Site Volunteers

• Pre-conference
  • Understand how they can help and what jobs need to be done
  • Sign up
  • Schedule shifts
  • Find out more about duties/tasks to be completed
• Peri-conference
  • Coordinate with organizers
  • Find contact info for organizers/other volunteers
• Post-conference

On-Site Attendees

• Pre-conference
  • Learn about speakers and presentation topics
  • Vote on speakers/presentations
  • View final list of speakers and presentations
  • Submit T-Shirt Designs
  • Vote on T-Shirt Designs
  • Complete all registration procedures
    • Register for conference
    • Register for pre-conference workshops/events
  • Prepare travel arrangements
    • How to get from airport/train stations to conference site
    • Find recommended and/or nearby hotels
    • Estimate food costs (conference provided?) and/or nearby restaurants (low-mid-high)
• Peri-conference
  • Navigate Conference center
    • Request help via website (optional)
    • Online map
  • Comment and Converse
    • Find twitter handle to live tweet
    • View twitter stream
    • Brief instructions for getting on IRC channel
  • View schedule (optimize for mobile devices)
    • By track/event type
    • Log in and save to personal itinerary (optional)
  • Social/Extra Events
    • Find listings
    • Propose/add an event
      • Add/edit event info
    • Sign up
• Post-conference
  • Revisit Presentations
    • Watch recordings of presentations
    • Get presentation slides
    • Contact speakers
    • Tag Presentations
    • Share presentation with others
  • Provide Feedback
    • ...about individual sessions
    • ...about conference (facilities, overall opinion, etc)

Remote Attendees

• Pre-conference
  • Decide which sessions to attend remotely
    • Review all sessions (titles, abstracts, speakers)
    • Instructions to download software/plugins (if needed)
  • Notifications
    • Option 1: Add wanted sessions to personal calendar (opt-in notification)
    • Option 2: push notifications via email (requires user to register for specific sessions)
• Peri-conference
  • View schedule (optimize for mobile devices)
    • By track/event type
    • Log in and save to personal itinerary (optional)
  • View session remotely
    • Instructions to download software/plugins (if needed)
    • Links to remote sessions
  • Social media
    • Find twitter handle to live tweet
    • View twitter stream
• Post-conference
  • Revisit Presentations (see on-site for details)
  • Provide Feedback
    • ...about individual sessions
    • ...about remote experience

Sponsors

• Pre-conference
  • Evaluate the ROI for sponsorship:
    • who is the audience and do they need our product/services?
    • who are/have the speakers been?
    • what are the goals, uniqueness, and the overall vibe of the conference?
  • Determine appropriate level of sponsorship for me or my org.
  • Make a pledge or a contribution online
    • Make a general contribution
    • Make a directed contribution
  • Contact someone with further questions or to make a larger contribution
  • Submit my logo/blurb for inclusion on site/materials

• Peri-conference
  • Appropriate visibility on site
  • Appreciation expressed

• Post-conference
  • Provide Feedback
    • ... about what we could do better
    • ... about new business generated through conference

Essential Goals

• General
  • About
  • Speakers
  • Schedule

• Conference Organizers & Committees
  • Editing content quickly
  • Add/change links
  • Posting slides/video and/or related content

• Speakers (Keynote, Standard, Lightning Talks)
  • Posting slides/video and/or related content - could be link to wiki
  • Post avatars/photos (after voting)
  • Submit proposals
    • Users will need to vote on them

• On-site Volunteers
  • Link to volunteer wiki
  • Contact info for committee heads
  • Help functionality

• On-site Attendees
  • Links to registration
  • Travel arrangements
  • Food costs/menus
  • Provide feedback
    • Organizers will need a way to view and analyze the feedback

• Remote Attendees
  • URL of live stream
  • Instructions for plugins

• Sponsors
  • Find info on different levels of sponsorship
  • Contact info for making a donation
  • Info on representation/promotional materials
    • Upload vector graphic of logo
  • Find content from print prospectus