2023 Scholarship Documents/Application evaluation rubric

2023 Scholarship Committee Documents

Application components

Eligibility criteria

Application components

Evaluation process

3 of 3 members of the scholarship committee reviewed and rated applications according to the rubric below (20 possible points). A group of 3 met to review and discuss scores. We identified (number) top candidates based on highest average score, as well as a (number)-person waitlist ranked by averaged application score.

Evaluation rubric

Category	0	1	2	3	4
Eligibility 1 pt possible	Under 18 and/or does not self-identify as a member of a group not well represented in the code4lib community.	18 and older AND self-identifies as member of a group not well represented in the code4lib community.
Financial need 2 pts possible	Does not cite a financial need for this scholarship.	Cites a financial need for this scholarship.	Explains current personal circumstances that support a need for this scholarship, including but not limited to (and in no particular order): family responsibilities; full- or part-time student status; lack of employment; part-time work or other contingent employment; lack of employer-funded professional development; expenses or other circumstances that create a financial need.
Describe interest in and plans for participating in Code4Lib 2023 4 pts possible	Does not express interest in participating in Code4Lib 2023	Expresses interest in participating in Code4Lib 2023.	Expresses interest in participating in Code4Lib 2023 and provides reasons for this interest. Discusses plans for participation in Code4Lib 2023.	Expresses interest in participating in Code4Lib 2023 and discusses plans for participation. Links interest in Code4Lib 2023 to personal and/or professional goals, interests and/or activities. Links interest and plans to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).	Clearly, persuasively, and critically expresses interest in participating in Code4Lib 2023; describes plans for participation; links interest in Code4Lib 2023 to personal and/or professional goals, interests and/or activities; and links interest and plans to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
Describe anticipated benefits of participation in Code4Lib 2023 4 pts possible	Does not discuss benefits of participating in Code4Lib 2023	Discusses benefits of participating in Code4Lib 2023.	Discusses benefits of participating in Code4Lib 2023 and links benefits to personal and/or professional goals, interests, and/or activities.	Discusses benefits of participating in Code4Lib 2023 and links benefits to specific personal and/or professional goals, interests, and/or activities. Links benefits of participating to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).	Clearly persuasively, and critically discusses benefits of participating in Code4Lib 2023; links benefits to specific personal and/or professional goals, interests, and/or activities; and links benefits of participating to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
Describe interest in / plans for engaging with Code4Lib community 4 pts possible	Does not express interest in participating in the general Code4Lib community OR discuss reservations about participating.	Expresses interest in participating in the general Code4Lib community and/or discusses reservations about participating.	Expresses interest in participating in the general Code4Lib community. Discusses plans for participating in the general Code4Lib community.	Expresses interest in participating in the general Code4Lib community. Discusses plans for participating. Links interest in the general Code4Lib community to personal and/or professional goals, interests and/or activities. Links interest and plans to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).	Clearly, persuasively, and critically expresses interest in participating in the general Code4Lib community; describes plans for participation; links interest in the general Code4Lib community to personal and/or professional goals, interests and/or activities; and links interest and plans to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
Describe anticipated benefits of engaging with Code4Lib community 4 pts possible	Does not discuss benefits of participating in the general Code4Lib community.	Mentions anticipated benefits of participating in the general Code4Lib community.	Discusses anticipated benefits of participating in the general Code4Lib community and links benefits to personal and/or professional goals, interests, and/or activities.	Discusses anticipated benefits of participating in the general Code4Lib community and links benefits to specific personal and/or professional goals, interests, and/or activities. Links benefits of participating to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).	Clearly, persuasively, and critically discusses anticipated benefits of participating in the general Code4Lib community; links benefits to specific personal and/or professional goals, interests, and/or activities; and links benefits of participating to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
CodeOfConduct4Lib 1 pt possible	Application material does not adhere to the CodeOfConduct4Lib	Application material adheres to the CodeOfConduct4Lib

References & Sources

Annotated list of evaluation examples (helpful and unhelpful) that we consulted while designing the rubric above:

Northeastern University Scholars Independent Research Fellowship

• Application guidelines
• project- and output-focused
• emphasis on clarity & feasibility

Grand Island Public Schools Career
 Pathways 
Institute

• evaluates applications for demonstration of financial need
• multiple opportunities for applications to build a case through personal experience

Donald D. Myers Scholarship Scoring Rubric (Missouri University of Science & Technology)

• expresses values like quantitative over qualitative data, the importance of "passion"

Kappa Delta Pi 2016 Scholarship Review Rubric

• asks evaluators to rate 1-5 without explaining criteria for each rating

Keego Harbor Optimist Scholarship Rubric

• Gives overall definitions of 1-5 first, then lists areas for evaluation

Elks National Foundation Scholarship Judges Manual - Evaluating Applications 🦌🦌🦌

Learning Forward Foundation Scholarships and Grants Scoring Rubric

• separate section for application completeness
• each scoring categories addresses multiple criteria

Research Institute for Public Libraries Scholarship Application Rubric

• in addition to rating answers to application questions, includes 3 overall categories for evaluating applications: written communication skills, commitment to learning about data, commitment to incorporating research and evaluation into workflow, "passion for making data sing"

Scoring Rubric – Student Application for State AAUW Funds to Attend National Conference for College Women Student Leaders (NCCWSL)

• rewards specificity
• writing skills weighted equivalent to experience

AAUW Selected Professions Fellowships Criteria for Selection and Application Review

• gives percentages rather than point values for weighting criteria

AAUW Campus Action Project Grant Instructions

• public-facing list of selection criteria rather than a table/rubric structure

ACRL Liaison Grant Funding Evaluation Rubric

• evaluation seems to address both grant application and project outcomes
• note at the bottom: If a proposal is scored “0” in any category or earns a total score of “0-5” the applicant will receive feedback from the Chair or Vice-Chair.

ACRL Immersion Program Characteristics of Successful Applicants

• rubrics for specific tracks (Teacher, Program, Intentional Teaching, Assessment, Teaching with Technology) no longer online
• current scholarships page lists criteria rather than a rubric

American Association of School Librarians Innovative Reading Grant

• Grant Rating Sheet
• Rating Rubric
• space for comments in rating sheet

National Organization for Human Services Rubrics for Awards, Scholarships, and Grants

• Howard Harris Professional Development Award Rubric
• Research Grant
• little explanation for what each rating means