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Add link to blog post about "Managing Remote Conference Presenters with Zoom"
== Remote Presenters ==
'''''NOTE!'' There is a more complete description of the remote presenters setup at [https://dltj.org/article/zoom-remote-presenters/ Managing Remote Conference Presenters with Zoom]'''
Code4Lib will be using [https://zoom.us/support/download Zoom] for remote presenters.
|+ Code4Lib 2020 Remote Presenters
|-
! Presenter !! Date/Time !! Short Title of Talk !! Zoom Meeting!! Notes
|-
| Jen Diamond || Monday, 11:05 || [https://2020.code4lib.org/talks/The-Agile-Librarian-or-The-Library-Dev-Shop-Using-Agile-Methodology-to-Build-a-Digital-Library The Agile Librarian or The Library Dev Shop] || https://zoom.us/j/841148864 (A)||
|-
| Mike Giarlo, Aaron Collier || Monday, 11:55 || [https://2020.code4lib.org/talks/Amplifying-Productivity-Joy-Lightweight-Tools-Techniques-to-Help-Teams-Improve-Collaboration-Communication Amplifying Productivity & Joy] || https://zoom.us/j/271812668 (B)||
|-
| Bess Sadler Kate Deibel || TuesdayMonday, 111:25 50 || [https://2020.code4lib.org/talks/DesignPlaintext-SprintsHTML-forPDF-Democratization Design Sprints for Democratizationand-EPUB3-Who-wins-the-Accessibility-Games Plaintext, HTML, PDF, and EPUB3: Who wins the Accessibility Games?] || https://zoom.us/j/271812668 841148864 (BA)||
|-
| Michaela Blackham || Monday, 2:10 || [https://2020.code4lib.org/talks/Evaluating-Repairing-and-Enhancing-Accessible-PDFs Evaluating, Repairing and Enhancing Accessible PDF's] || https://zoom.us/j/271812668 (B) || |- | Natasha Nunn || Tuesday, 9:35 || [https://2020.code4lib.org/talks/Intellectual-Freedom-and-Technology Intellectual Freedom and Technology] || https://zoom.us/j/271812668 (B) |||- | Bess Sadler || Tuesday, 11:25 || [https://2020.code4lib.org/talks/Design-Sprints-for-Democratization Design Sprints for Democratization] || https://zoom.us/j/271812668 (B) || |- | Jacob Shelby || Tuesday, 1:35 || [https://2020.code4lib.org/talks/A-journey-not-a-destination-towards-a-more-usercentered-library-discovery-experience A Journey, Not a Destination] || https://zoom.us/j/271812668 (B) || Two on-site presenters will be on stage running slides|- | Eric Shows, Sara Rubinow, Katrina Gertz || Tuesday, 3:50 || [https://2020.code4lib.org/talks/Picturing-the-Digitization-Ecosystem Picturing the Digitization Ecosystem] || https://zoom.us/j/841148864 (A) || |- | John R Hott || Tuesday, 4:00 || [https://2020.code4lib.org/talks/Using-Temporal-Network-Analysis-to-Uncover-Bias-in-CollectionsUsing Temporal Network Analysis to Uncover Bias in Collections] || https://zoom.us/j/271812668 (B)
|}
=== Streaming Livestreaming team checklist with speaker the presenter prior to talk ===
* Check presenter's microphone level and sound quality
* Check presenter's speaker and ensure there is no echo
* Test screen-sharing (''start'' and ''stop'') with presenter
* Remind presenter to turn of off notifications from chat programs, email clients, etc.
* Lock the meeting to prevent others from joining and interrupting the presenter. (From the ''Participants'' panel, select ''More'' then ''Lock Meeting''.)
=== Livestreaming team instructions bringing in remote presenters ===
* On the laptop dedicated to providing video/audio to the A/V contractor's video switch ("RECEIVING ZOOM"), log in as `olf_host2@openlibraryfoundation.org` (password provided on-site)
* On your own device ("YOUR ZOOM"), download and install the Zoom client. Log in as `olf_host3@openlibraryfoundation.org` (password provided on-site)
* 30 minutes before the remote presenter's start time, use YOUR ZOOM to connect to the Zoom meeting URL (listed in the table above) and work through the checklist for remote presenters
* 5 minutes before the remote presenter's start time, use RECEIVING ZOOM to connect to the Zoom meeting URL. When connected, make the Zoom window go full-screen.
* At the presenter's start time, let the A/V contractor know that the remote presenter video/audio is ready
* At the end of the presentation, on the RECEIVING ZOOM machine take the Zoom window out of full-screen and end the meeting for all.
== Livestream Instructions ==
Open the "Code4Lib livestream" document (on the desktop and in the MacOS dock).
What shows up in ''Program Output'' depends on which ''Layers'' are active.
Layers higher in the stack hide layers that are lower in the stack.
Many layers have transparent areas that allow the contents of lower layers to show through.
Visible layers are said to be ''Live''; the "live" status of layers is shown in the layer stack.
Layers are toggled live by clikcing the "Live" button or using a keyboard shortcut.
Keyboard shortcuts do not use "Control" or "Alt" modifier keys; they are just the keys themselves. (For instance, typing the 'c' key makes the Code4Lib title card live.)
These are the keyboard shortcuts for the video layers, from top to bottom of the stack:
* '''c''': Code4Lib title card
* '''n''': "No Presenter" card (for speakers that do not want their presentation broadcast/recorded)
* '''k''': Keynote speaker lower-third (automatically goes un-live after 8 seconds)
* '''1''' through '''=''': Lower-third for presenters (automatically goes un-live after 8 seconds)
* '''t''': Display ''c4l20'' tweets
* '''s''': Speaker camera full-screen
* '''p''': Speaker camera picture-in-picture
The lowest level is the video being sent to the ballroom data projectors (typically the podium computer).
In addition the 'a' shortcut key toggles between the ambient/background audio and the ballroom audio feed.
=== Examples of Layer Transitions ===
* '''From title card and ambient audio to podium speaker''' (as in the start of the conference day or coming back from lunch). Make sure the ''Speaker Camera'' layer is live (tap '''s''' to make it live), then tap '''c''' to make the Code4Lib title card un-live and '''a''' to switch from ambient audio to ballroom audio feed.
* '''From speaker camera to data projector feed''': Tap '''s''' to turn off speaker camera full-screen. Note that '''p''' can now be used to overlay the speaker camera picture-in-picture in the lower right corner of the ''Program Output''. Keep an eye on the ''Program Output'' to ensure the speaker picture-in-picture doesn't cover up the speaker's slides. Tap '''s''' to go to speaker camera full-screen.
* '''To start a break''': Tap '''c''' to display the title card and '''a''' to go to the ambient audio. Note that during breaks you can tap '''t''' to turn on the Twitter hashtag display; use '''c''' to turn off the title card layer so the Twitter layer displays.
== Encoding Setup ==
To handle this, two Zoom meetings (labeled ''A'' and ''B'') were created using the Open Library Foundation's Zoom accounts.
These meetings were set to automatically start without a host present and to record in the cloud (in case network quality is such that the in-venue recording is not good).
Instructions were added to the top of this page, and a table of expected remote presentations created. ''Undoubtedly more to follow later.There is now a full write-up of how the remote sessions were done at [https://dltj.org/article/zoom-remote-presenters/ Managing Remote Conference Presenters with Zoom].''
[[Category: Code4Lib2020]]
