2016 Conference Committees

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Revision as of 18:34, 8 September 2015 by MatthewSherman (Talk | contribs) (Program Committee)

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Code4Lib 2016 Committees

Many hands make for light work.

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2016 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

Location and Dates

  • Location: Old City District of Philadelphia, PA
  • Dates: March 7-10, 2016
    • Pre-conferences -
    • Main meeting -
    • Post conference activities?

Local Planning Committee

This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

  • David Lacy (Villanova) - Primary Contact (v)
  • Chad Nelson - Secondary Contact (v)
  • Anna Headley (Chemical Heritage Foundation) - Documentarian (v)
  • Shaun Ellis (Princeton) (v)
  • Katherine Lynch (Temple) (v)
  • Stephen Ng (Temple)
  • Brett Bonfield (Collingswood Public)
  • Lauren Gala (UPenn)
  • David Uspal (Villanova) (v)
  • Chris Clement (Drexel)

Website Working Group

This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

Website Working Group Documents

Sponsorship Committee

This group will focus on making sure all who want to support the conference have the opportunity to do so. Sponsorship Committee work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

The Sponsorship committee meets every Monday at 3pm EST (12pm PST) via Google hangout.

  • Shaun Ellis (Princeton) (v)
  • David Uspal (Villanova) - LPC Contact (v)
  • Chad Nelson
  • Morgan McKeehan
  • Ray Schwartz
  • Sharon Whitfield (Rowan University)
  • Brett Bonfield (Collingswood Public) (v)
  • Katherine Lynch (Temple University)

Keynote Committee

This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

  • Brett Bonfield (Collingswood Public)
  • John Mignault (ESDN/METRO)
  • Emily Morton-Owens
  • Eric Phetteplace
  • Whitni Watkins (St. Lawrence University)
  • Beatrice Pulliam (Providence Public)

Pre-conference Committee

This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

  • Anna Headley - Chemical Heritage Foundation (Local Contact)
  • Christina Harlow
  • Eric Lease Morgan - Librarian-At-Large

Program Committee

This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC.

  • David Lacy - Villanova (Local Contact)
  • Kevin Beswick - NCSU
  • Peter Murray - Cherry HIll Company
  • Chris Beer - Stanford University Libraries
  • Matt Sherman - University of Bridgeport

Scholarship Committee

This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

  • Chad Nelson (Local Contact)
  • Junior Tidal (New York City College of Technology)
  • Linda Ballinger (Penn State)
  • Mairelys Lemus-Rojas (University of Miami Libraries)
  • Spencer Lamm (Drexel University)

Childcare Committee

This group assess the need for childcare at the conference, organizes childcare options, determines cost, and liaises with parents and chilcare providers

  • Chad Nelson (Local Contact)

Additional Committees... Coming Soon!

  • Book Give-Away
  • Onsite Volunteer
  • Social Activities
  • Streaming Video
  • T-Shirt
  • Voting
  • Whatever
  • Wifi/Electrical
  • IRC
  • Reception?
  • Accessibility