Difference between revisions of "2019 Conference Volunteers"

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Call for volunteers during the actual conference, as opposed to the conference planning committees.
 
Call for volunteers during the actual conference, as opposed to the conference planning committees.
 +
 +
== Community Support Volunteers ==
 +
 +
See https://2019.code4lib.org/conduct/#officers for more details, including contact information.
 +
 +
Onsite Volunteer Committee Coordinator: N/A
 +
 +
* Karen Coyle
 +
* Justin Coyne
 +
* Shaun Ellis
 +
* Erin Fahy
 +
* Bobbi Fox
 +
* Wayne Graham
 +
* Francis Kayiwa
 +
* Megan Kudzia
 +
* Anne Slaughter
  
 
== Concierge/Local Guides ==
 
== Concierge/Local Guides ==
Line 8: Line 24:
 
If you're local to the area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in.  Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.
 
If you're local to the area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in.  Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.
  
== Conference Logistics ==
+
Onsite Volunteer Committee Coordinator:
 +
 
 +
== Conference Logistics & Registration ==
 
Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.
 
Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.
  
Day One:
+
Onsite Volunteer Committee Coordinator: [[User:Phette23|Eric Phetteplace]]
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
  
Day Two:
+
Monday, day before:
8a-12p: ''Your Name Here''
+
3pm - 6pm: [[User:Phette23|Eric Phetteplace]]
 +
*  3pm - 6pm: [[User:Kimpham54|Kim Pham]]
 +
*  3pm - 6pm: [[User:rtennant|Roy Tennant]]
 +
*  3pm - 6pm: [[User:Anarchivist|Mark Matienzo]]
  
== Duty Officers ==
+
Tuesday, preconference day:
 +
*  8am - 10am: [[User:Hardyoyo|Hardy Pottinger]]
 +
*  8am - 10am: [[User:KaitlinNewson|Kaitlin Newson]]
 +
* 1pm - 3pm: ''Your Name Here''
  
* ''Your Name Here''
+
Wednesday, day one:
* ''Your Name Here''
+
* 8am - 9:30am: [[User:KaitlinNewson|Kaitlin Newson]]
* ''Your Name Here''
+
* ''Your Name Here''
+
* ''Your Name Here''
+
* ''Your Name Here''
+
  
== Preconference Setup & Sessions==
+
== Social Events ==
Help manage preconference sessions, setting up projectors, etc.
+
  
Preconference Setup Day One:
+
Help manage the craft brew and game night, solve any problems that pop-up, have fun, etc. Game Night is in the Hotel this year.
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
  
Preconference Sessions Day One:
+
Onsite Volunteer Committee Coordinator:
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
  
 +
Wednesday, Day One:
 +
* 6:30-7:30pm Reception: [[User:tallgood|Tammy Allgood Wolf]] (need to be at venue at 6:30pm so on the first bus or arrive on their own)
 +
* 6:30-7:30pm Reception: ''Your Name Here'' (ditto)
 +
* 7:30-8:30pm Reception: ''Your Name Here''
 +
* https://www.thetech.org/floor-maps Floor Map. Lower Level
  
== Social Events ==
 
Help manage the craft brew and game night, solve any problems that pop-up, have fun, etc.
 
  
Day Two:
+
 
* 9:30-10pm Game Night Cleanup: ''Your Name Here''
+
Thursday, Day Two:
* 9:30-10pm Game Night Cleanup: ''Your Name Here''
+
* 9:30-10pm Game Night Cleanup: [[User:Phette23|Eric Phetteplace]]
 +
* 9:30-10pm Game Night Cleanup: [[User:hardyoyo|Hardy Pottinger]]
  
 
== Social Networking ==
 
== Social Networking ==
Answering general questions on Twitter, IRC, and Slack and passing questions to the Mic-minders.
 
  
Day Two:
+
Answering general questions on Twitter (#c4l19), IRC, and Slack (#general) and passing questions to the Mic-minders on Slack (#code4libcon)
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
  
Day Three:
+
Onsite Volunteer Committee Coordinator: [[User:Kimpham54|Kim Pham]]
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
  
Day Four:
+
Tuesday, Preconference Day:
Time TBD:''Your Name Here''
+
AM volunteer: ''Your Name Here''
 +
*  PM volunteer: ''Your Name Here''
  
Day Five:
+
Wednesday, Day One:
Time TBD: ''Your Name Here''
+
AM volunteer: ''Your Name Here''
 +
*  PM volunteer: ''Your Name Here''
 +
 
 +
Thursday, Day Two:
 +
*  AM volunteer: ''Your Name Here''
 +
*  PM volunteer: ''Your Name Here''
 +
 
 +
Friday, Day Three:
 +
*  AM volunteer: ''Your Name Here''
  
 
== Mic-minders ==
 
== Mic-minders ==
Ask questions on mic on behalf of community (because of distance, mic aversion, etc)
 
  
Day Three:
+
Ask questions on mic on behalf of community (because of distance, mic aversion, etc). Asking questions on behalf of remote attendees passed to the slack channel: #code4libcon
Time TBD: ''Your Name Here''
+
 
Time TBD: ''Your Name Here''
+
Onsite Volunteer Committee Coordinator: [[User:Kimpham54|Kim Pham]]
 +
 
 +
Wednesday, Day Two:
 +
*  AM volunteer: [[User:Kimpham54|Kim Pham]]
 +
*  AM volunteer: Thomas Guignard
 +
PM volunteer: Lydia Zvyagintseva
 +
PM volunteer: Nathan W
  
Day Four:
+
Thursday, Day Three:
Time TBD:''Your Name Here''
+
AM volunteer: ''Whitni''
Time TBD: ''Your Name Here''
+
AM volunteer: Thomas Guignard
 +
*  PM volunteer: [[User:ChrisDay|Chris Day]]
 +
*  PM volunteer: Lydia Zvyagintseva
  
Day Five:
+
Friday, Day Four:
Time TBD: ''Your Name Here''
+
AM volunteer: [[User:ChrisDay|Chris Day]]
Time TBD: ''Your Name Here''
+
AM volunteer: [[User:Gmcharlt|Galen Charlton]]
  
 
== Livestream Assistants (Onsite) ==
 
== Livestream Assistants (Onsite) ==
Livestream assitants will help the livestream technicians in the presentation room, troubleshooting video and audio connections at the podium, and monitoring the encoding computer.  Two people are needed for each shift. You are welcome to sign up for multiple shifts!
 
  
Wednesday:
+
Livestream assistants will help the livestream technicians in the presentation room, troubleshooting video and audio connections at the podium, and monitoring the encoding computer. Two people are needed for each shift. You are welcome to sign up for multiple shifts!
* Time TBD: Cary Gordon
+
*  Time TBD: Roy Tennant
+
  
Thursday:
+
Onsite Volunteer Committee Coordinator: [[User:Phette23|Eric Phetteplace]]
*  Time TBD: Roy Tennant
+
*  Time TBD: ''Your Name Here''
+
  
Friday:
+
Wednesday, Day Two:
Time TBD: Roy Tennant
+
AM Volunteer: Cary Gordon
Time TBD: ''Your Name Here''
+
*  AM Volunteer: [[User:rtennant|Roy Tennant]]
 +
PM Volunteer: [[User:JerryWaller|Jerry Waller]]
 +
*  PM Volunteer: [mailto:fu@usna.edu Li Fu]
 +
 
 +
Thursday, Day Three:
 +
*  AM Volunteer: [[User:rtennant|Roy Tennant]]
 +
*  AM Volunteer: ''Your Name Here''
 +
*  PM Volunteer: [mailto:ethan.t.gates@gmail.com Ethan Gates]
 +
*  PM Volunteer: ''Your Name Here''
 +
 
 +
Friday, Day Four:
 +
*  AM Volunteer: [[User:rtennant|Roy Tennant]]
 +
*  AM Volunteer: [mailto:ethan.t.gates@gmail.com Ethan Gates]
  
 
== Livestream QA (Remote) ==
 
== Livestream QA (Remote) ==
 
Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world. All times below are Pacific Standard Time (PST).
 
Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world. All times below are Pacific Standard Time (PST).
  
Day Three:
+
To report a problem (even if you're not an "official" volunteer), you can send a message in the #livestream-qa channel of the Code4Lib Slack.
*  Time TBD: ''Your Name Here'' (East);  ''Your Name Here'' (West);
+
*  Time TBD: ''Your Name Here'' (East);  ''Your Name Here'' (West);
+
  
Day Four:
+
Onsite Volunteer Committee Coordinator: Hardy Pottinger
*  Time TBD: ''Your Name Here'' (East);  ''Your Name Here'' (West);
+
*  Time TBD: ''Your Name Here'' (East);  ''Your Name Here'' (West);
+
  
Day Five:
+
Wednesday, Day Two:
Time TBD: ''Your Name Here'' (East);  ''Your Name Here'' (West);
+
AM Volunteer: [[User:DataGazetteer|Peter Murray]] (East);  [[User:ElissaThomas|Elissa Thomas]] (West);
Time TBD: ''Your Name Here'' (East);  ''Your Name Here'' (West);
+
PM volunteer: [[User:DataGazetteer|Peter Murray]] (East);  ''Your Name Here'' (West)
  
== IRC/Slack (Technical) ==
+
Thursday, Day Three:
Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.
+
*  AM Volunteer: [[User:DataGazetteer|Peter Murray]] (East);  Jeff Rynhart (West);
 +
*  PM volunteer: [[User:DataGazetteer|Peter Murray]] (East);  Jeff Rynhart (West)
  
*  Time TBD: ''Your Name Here''
+
Friday, Day Four:
Time TBD: ''Your Name Here''
+
AM Volunteer: Ranti Junus (East);  Kevin Clair (West); Melissa Johnson (West)
 +
 
 +
== IRC/Slack (Technical) ==
 +
Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people. Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
  
Helper: Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
+
Onsite Volunteer Committee Coordinator: [[User:Kimpham54|Kim Pham]]
  
Time TBD: ''Your Name Here''
+
Before the conference: [[User:Kimpham54|Kim Pham]] & [[User:Anarchivist|Mark Matienzo]]
Time TBD: ''Your Name Here''
+
During the conference: [[User:Anarchivist|Mark Matienzo]] & [[User:Kimpham54|Kim Pham]]
  
 
==MCs==
 
==MCs==
  
Day Three:
+
Onsite Volunteer Committee Coordinator: [[User:tallgood|Tammy Allgood Wolf]]
*  Time TBD: ''Your Name Here''
+
*  Time TBD: ''Your Name Here''
+
  
Day Four:
+
Wednesday, Day One:
Time TBD:''Your Name Here''
+
AM Volunteer: Dre
Time TBD: ''Your Name Here''
+
PM Volunteer: Whitni
  
Day Five:
+
Thursday, Day Two:
Time TBD: ''Your Name Here''
+
AM Volunteer: [http://mailto:phette23@gmail.com Eric Phetteplace]
Time TBD: ''Your Name Here''
+
PM Volunteer: [[User:hardyoyo|Hardy Pottinger]]
 +
 
 +
Friday, Day Three:
 +
*  AM Volunteer: [[User:rtennant|Roy Tennant]]
  
 
== Session Timers ==
 
== Session Timers ==
People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program).  It's good to have two people in each slot to back each other up in case of machinery failure.
+
Assist the AV crew with running the talk timer. They will have a digital sign so this volunteer functions mostly as a backup who is prepared in case the system fails or someone goes over time without noticing the signage.
Day Three:
+
 
Time TBD: Primary: ''Your Name Here'' ; Backup: ''Your Name Here''
+
Onsite Volunteer Committee Coordinator:
Time TBD: Primary: ''Your Name Here'' ; Backup: ''Your Name Here''
+
 
 +
Wednesday, Day Two:
 +
AM Volunteer: Kim Pham
 +
PM Volunteer: Whitni
  
Day Four:
+
Thursday, Day Three:
Time TBD: Primary: ''Your Name Here'' ; Backup: ''Your Name Here''
+
AM Volunteer: Kim Pham
Time TBD: Primary: ''Your Name Here'' ; Backup: ''Your Name Here''
+
PM Volunteer: Whitni
  
Day Five:
+
Friday, Day Four:
Time TBD: Primary: ''Your Name Here'' ; Backup: ''Your Name Here''
+
AM Volunteer: [[User:msuranofsky|Michelle Suranofsky]]
*  Time TBD: Primary: ''Your Name Here'' ; Backup: ''Your Name Here''
+
  
 
== The Whatever Crew ==
 
== The Whatever Crew ==
 
Volunteers who are willing to help with various tasks as needed during the conference.  
 
Volunteers who are willing to help with various tasks as needed during the conference.  
  
 +
*  [[User:Phette23|Eric Phetteplace]] phette23 on slack or gmail
 +
*  [[User:rtennant|Roy Tennant]]
 +
*  [[User:Hardyoyo|Hardy Pottinger]] hpottinger on slack or -at-library-dot-ucla-dot-edu
 +
*  [[User:JerryWaller|Jerry Waller]] - jerrywaller on slack
 
*  ''Your Name Here''
 
*  ''Your Name Here''
 
*  ''Your Name Here''
 
*  ''Your Name Here''
*  ''Your Name Here''
+
 
*  ''Your Name Here''
+
 
*  ''Your Name Here''
+
future potential volunteers:
*  ''Your Name Here''
+
 
 +
podium tech help
  
 
[[Category: Code4Lib2019]]
 
[[Category: Code4Lib2019]]

Latest revision as of 22:49, 21 February 2019

Code4Lib 2019 Conference Volunteers

Call for volunteers during the actual conference, as opposed to the conference planning committees.

Community Support Volunteers

See https://2019.code4lib.org/conduct/#officers for more details, including contact information.

Onsite Volunteer Committee Coordinator: N/A

  • Karen Coyle
  • Justin Coyne
  • Shaun Ellis
  • Erin Fahy
  • Bobbi Fox
  • Wayne Graham
  • Francis Kayiwa
  • Megan Kudzia
  • Anne Slaughter

Concierge/Local Guides

Available after sessions to direct people to evening activities and local points of interest, etc.

If you're local to the area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in. Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.

Onsite Volunteer Committee Coordinator:

Conference Logistics & Registration

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Onsite Volunteer Committee Coordinator: Eric Phetteplace

Monday, day before:

Tuesday, preconference day:

Wednesday, day one:

Social Events

Help manage the craft brew and game night, solve any problems that pop-up, have fun, etc. Game Night is in the Hotel this year.

Onsite Volunteer Committee Coordinator:

Wednesday, Day One:


Thursday, Day Two:

Social Networking

Answering general questions on Twitter (#c4l19), IRC, and Slack (#general) and passing questions to the Mic-minders on Slack (#code4libcon)

Onsite Volunteer Committee Coordinator: Kim Pham

Tuesday, Preconference Day:

  • AM volunteer: Your Name Here
  • PM volunteer: Your Name Here

Wednesday, Day One:

  • AM volunteer: Your Name Here
  • PM volunteer: Your Name Here

Thursday, Day Two:

  • AM volunteer: Your Name Here
  • PM volunteer: Your Name Here

Friday, Day Three:

  • AM volunteer: Your Name Here

Mic-minders

Ask questions on mic on behalf of community (because of distance, mic aversion, etc). Asking questions on behalf of remote attendees passed to the slack channel: #code4libcon

Onsite Volunteer Committee Coordinator: Kim Pham

Wednesday, Day Two:

  • AM volunteer: Kim Pham
  • AM volunteer: Thomas Guignard
  • PM volunteer: Lydia Zvyagintseva
  • PM volunteer: Nathan W

Thursday, Day Three:

  • AM volunteer: Whitni
  • AM volunteer: Thomas Guignard
  • PM volunteer: Chris Day
  • PM volunteer: Lydia Zvyagintseva

Friday, Day Four:

Livestream Assistants (Onsite)

Livestream assistants will help the livestream technicians in the presentation room, troubleshooting video and audio connections at the podium, and monitoring the encoding computer. Two people are needed for each shift. You are welcome to sign up for multiple shifts!

Onsite Volunteer Committee Coordinator: Eric Phetteplace

Wednesday, Day Two:

Thursday, Day Three:

  • AM Volunteer: Roy Tennant
  • AM Volunteer: Your Name Here
  • PM Volunteer: Ethan Gates
  • PM Volunteer: Your Name Here

Friday, Day Four:

Livestream QA (Remote)

Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world. All times below are Pacific Standard Time (PST).

To report a problem (even if you're not an "official" volunteer), you can send a message in the #livestream-qa channel of the Code4Lib Slack.

Onsite Volunteer Committee Coordinator: Hardy Pottinger

Wednesday, Day Two:

Thursday, Day Three:

Friday, Day Four:

  • AM Volunteer: Ranti Junus (East); Kevin Clair (West); Melissa Johnson (West)

IRC/Slack (Technical)

Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people. Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.

Onsite Volunteer Committee Coordinator: Kim Pham

MCs

Onsite Volunteer Committee Coordinator: Tammy Allgood Wolf

Wednesday, Day One:

  • AM Volunteer: Dre
  • PM Volunteer: Whitni

Thursday, Day Two:

Friday, Day Three:

Session Timers

Assist the AV crew with running the talk timer. They will have a digital sign so this volunteer functions mostly as a backup who is prepared in case the system fails or someone goes over time without noticing the signage.

Onsite Volunteer Committee Coordinator:

Wednesday, Day Two:

  • AM Volunteer: Kim Pham
  • PM Volunteer: Whitni

Thursday, Day Three:

  • AM Volunteer: Kim Pham
  • PM Volunteer: Whitni

Friday, Day Four:

The Whatever Crew

Volunteers who are willing to help with various tasks as needed during the conference.


future potential volunteers:

podium tech help