Difference between revisions of "2023 Scholarship Documents/Call for appliations"

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[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]
 
  
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
 
 
{| class="wikitable"
 
|-
 
! Task / milestone
 
! Date(s)
 
! Notes
 
! Team
 
|-
 
| Call for committee volunteers
 
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| ALL
 
|-
 
| Initial committee meetings
 
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|
 
| ALL as available
 
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| ''Call for individual donations to the Angel Fund''
 
|
 
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
 
| ''Sponsorship Committee''
 
|-
 
| Finalize the number of scholarship recipient seats to hold for registration
 
|
 
|
 
| ALL - email discussion
 
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| Finalize call for applications & application format
 
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|
 
|
 
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| Put out call for applications
 
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| Includes identifying channels, communities, organizations to target
 
|
 
|-
 
| Reminder call
 
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|
 
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| Create evaluation rubric
 
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|
 
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| Application deadline
 
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|
 
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| Confirm application receipt
 
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|
 
|
 
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| Follow up about missing information
 
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| Review & rate applications individually
 
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| "Individually" as in each committee member
 
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|-
 
| Committee meeting to discuss applications, choose recipients
 
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|
 
| ALL - multiple meetings if needed or send written feedback
 
|-
 
| Request references
 
|
 
| Can be via email or Skype/phone
 
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|-
 
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
 
|
 
|
 
| ''Budget & sponsorship committees''
 
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| Reference deadline
 
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|
 
|-
 
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
 
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|
 
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| Recipients confirm participation, meeting interest, buddy system interest
 
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|-
 
| Follow up with waitlisted applicants
 
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| Announce awardees
 
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| Recruit conference buddies
 
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| Can put in the same email as awardee announcement
 
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| Match awardees with conference buddies
 
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| Assume ongoing basis - some awardees may change their minds or people may volunteer late
 
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|-
 
| Travel & housing planning
 
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| A Very Informative Email
 
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|-
 
| Coordinate with CONCENTRA: awardee names & contact email
 
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| Rolling as confirmations come in
 
|
 
|-
 
| ''Housing preference''
 
| '' ''
 
|
 
| '' ''
 
|-
 
| 1-on-1 meetings with awardees
 
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| Welcome, Q&A about anything
 
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|-
 
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
 
|
 
|
 
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|-
 
| Conference guide / social stuff email
 
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| ALL
 
|-
 
| Conference!
 
|colspan="3"|
 
|-
 
| Conference on-site contacts
 
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| Pre-preconference meetup
 
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| Group lunch
 
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|-
 
| Lessons learned
 
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| ALL
 
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| Post-conference feedback
 
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| Create & send survey, review feedback
 
| (survey & email), ALL (review feedback)
 
|-
 
| Documentation
 
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| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
 
|
 
|-
 
|}
 

Revision as of 19:58, 22 November 2022