[[2023_Scholarship_call for applications|2023 call for applications]]
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
{| class="wikitable"
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! Task / milestone
! Date(s)
! Notes
! Team
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| Call for committee volunteers
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| ALL
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| Initial committee meetings
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| ALL as available
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| ''Call for individual donations to the Angel Fund''
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| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
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| Finalize the number of scholarship recipient seats to hold for registration
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| ALL - email discussion
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| Finalize call for applications & application format
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| Put out call for applications
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| Includes identifying channels, communities, organizations to target
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| Reminder call
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| Create evaluation rubric
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| Application deadline
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| Confirm application receipt
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| Follow up about missing information
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| Review & rate applications individually
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| "Individually" as in each committee member
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| Committee meeting to discuss applications, choose recipients
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| ALL - multiple meetings if needed or send written feedback
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| Request references
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| Can be via email or Skype/phone
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| ''Finalize number of available scholarships; notify LPC of registration spots to release''
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| ''Budget & sponsorship committees''
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| Reference deadline
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| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
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| Recipients confirm participation, meeting interest, buddy system interest
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| Follow up with waitlisted applicants
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| Announce awardees
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| Recruit conference buddies
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| Can put in the same email as awardee announcement
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| Match awardees with conference buddies
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| Assume ongoing basis - some awardees may change their minds or people may volunteer late
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| Travel & housing planning
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| A Very Informative Email
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| Coordinate with CONCENTRA: awardee names & contact email
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| Rolling as confirmations come in
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| ''Housing preference''
| '' ''
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| '' ''
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| 1-on-1 meetings with awardees
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| Welcome, Q&A about anything
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| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
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| Conference guide / social stuff email
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| ALL
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| Conference!
|colspan="3"|
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| Conference on-site contacts
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| Pre-preconference meetup
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| Group lunch
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| Lessons learned
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| ALL
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| Post-conference feedback
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| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
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| Documentation
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| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
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|}