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added note about hosts call
== 20 Minute Talks ==
* [[2010talkscall Call for Submissions]]
* [[2010talks Submissions]]
== Tasks ==
* sponsorships(see [[committees sign-up page]])* keynote speakers(see [[committees sign-up page]] and [[nominations list]])** CHANGE FOR 2011: how to address (or not address) nomination of past keynoters? ** CHANGE FOR 2011: figure out in advance what will be the official channel for nominations (e-mail thread, wiki page, some other webapp, etc.)** CHANGE FOR 2011: ensure every nomination includes a nominee and a biographic paragraph* program committee (20-minute talks) (see [[committees sign-up page]])** CHANGE FOR 2011: decide on program structure EARLIER. should know how many prepped talks (if doing prepped talks) will be accepted in advance of the vote.* scholarship committee (see [[committees sign-up page]])* documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see [[How To Plan A Code4LibCon]] )* T-shirt committee (see [[committees sign-up page]])* [[C4L2010 social activities|social activities]] (see [[committees sign-up page]])* voting coordination (see [[committees sign-up page]])
* wifi
* program committeenon-wifi technology (e.g. mbklein's kickass 3-in-1 computer system)* logistics (e.g. Coordinate airport transportation)* MC and on-the-ground coordination/liasoning
== Draft Timeline DO NOT TRUST THESE DATES==***Code4Lib 2010 Timeline***
Monday February 22 (preconference) – Thursday February 25
'''Calls and posts are to code4lib listserv unless otherwise specified''' May to June –: Choose Conference planners May to June: Negotiate Hotel contract May to June: Touch base with sponsors
July 10:
On code4libcon, ask for volunteers for contacting sponsors
July 15th – Call for keynote speaker suggestions(with blurbs)see also [[Nominations_list]] July 15th – Formally solicit sponsors
August 17th – Tally of keynote speaker suggestions, final call to code4lib list
August 20th – Follow up with sponsors
Sept 9th-Septh18th – keynote speaker vote
Sept 22nd – Keynote speaker invitations begin
Oct 1st – Call for 20-minute talk proposals
Oct 15 —Posted reminder with presenter-guarantee policy
Oct 31 – 20-minute talk proposals due
Nov 4-Nov 12 – voting on 20-minute talk proposals
Nov 4 – Call for preconference proposals
Nov 5 – Begin testing registration
Nov 13 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks)
Nov 16th – List of top 22ish talk titles posted
Nov 16th – Scholarship announcement ***post beyond code4lib list???***
Nov 16th – Preconference reminder
Nov 16th – Registration opens Dec 2nd
Nov 23 – Preconference proposals due
Around this time, should call for next year's hosts (there's no specific group that takes care of this, usually the community at large) - might consider getting one of the committees to take care of this.
Dec 1 – Reminder, Registration opens Dec 2
Dec 2 – Registration opens
Dec 2 – Post when registration opens
Dec 2 – Share waitlist & preconf count info???
Dec 7—Registration deadline for presenter-reserved spots
Jan 5 – Scholarship deadline
Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals
Jan 5 – Call for t-shirt design submissions
Jan 12 – Scholarship recipients notified
Jan 12 – call for code4lib2011 hosting proposals
Jan 15 – T-shirt design deadline
Jan 20-28 T-shirt vote
Feb 8 – discussion of volunteer needs
Feb 12 – deadline for code4lib2011 hosting proposals
Feb 15 – Call for Breakout Session ideas
Feb 15 – Call for conference volunteers
Feb 17 – Reminder to participants with travel info, conference social info
Feb 17-24 – vote for 2011 host
March 1-31–Videos converted, compressed, uploaded, and linked
==When do these things happen?==
*Making T-shirts
*Planning conference menus
*Arranging videotaping
*Securing conference networking
*Getting A/V supplies
*Arranging 3 OS laptop for presenters (ask mbklein)
====When do these Other things happento be done?==
