Difference between revisions of "C4L2010planning"

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== 20 Minute Talks ==
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* [[2010talkscall Call for Submissions]]
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* [[2010talks Submissions]]
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== Tasks ==
 
== Tasks ==
* sponsorships
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* sponsorships (see [[committees sign-up page]])
* keynote speakers
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* keynote speakers (see [[committees sign-up page]] and [[nominations list]])
 +
** CHANGE FOR 2011: how to address (or not address) nomination of past keynoters?
 +
** CHANGE FOR 2011: figure out in advance what will be the official channel for nominations (e-mail thread, wiki page, some other webapp, etc.)
 +
** CHANGE FOR 2011: ensure every nomination includes a nominee and a biographic paragraph
 +
* program committee (20-minute talks) (see [[committees sign-up page]])
 +
** CHANGE FOR 2011: decide on program structure EARLIER.  should know how many prepped talks (if doing prepped talks) will be accepted in advance of the vote.
 +
* scholarship committee (see [[committees sign-up page]])
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* documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see [[How To Plan A Code4LibCon]] )
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* T-shirt committee (see [[committees sign-up page]])
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* [[C4L2010 social activities|social activities]] (see [[committees sign-up page]])
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* voting coordination (see [[committees sign-up page]])
 
* wifi
 
* wifi
* program committee
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* non-wifi technology (e.g. mbklein's kickass 3-in-1 computer system)
 
* logistics (e.g. Coordinate airport transportation)
 
* logistics (e.g. Coordinate airport transportation)
* MC and on-the-ground
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* MC and on-the-ground coordination/liasoning
* documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future)
+
  
== Draft Timeline DO NOT TRUST THESE DATES==
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== Draft Timeline==
***Code4Lib 2010 Timeline***
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Monday February 22 (preconference) – Thursday February 25
 
Monday February 22 (preconference) – Thursday February 25
**Calls and posts are to code4lib listserv unless otherwise specified**
 
  
May to June
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'''Calls and posts are to code4lib listserv unless otherwise specified'''
Choose Conference planners
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Negotiate Hotel contract
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May to June: Choose Conference planners
Touch base with sponsors
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 +
May to June: Negotiate Hotel contract
 +
 
 +
 
 +
May to June: Touch base with sponsors
  
 
July 10:  
 
July 10:  
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On code4libcon, ask for volunteers for contacting sponsors
 
On code4libcon, ask for volunteers for contacting sponsors
  
July 15th  – Call for keynote speaker suggestions(with blurbs)
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July 15th  – Call for keynote speaker suggestions(with blurbs) see also [[Nominations_list]]
 +
 
 +
July 15th  – Formally solicit sponsors
  
 
August 17th  – Tally of keynote speaker suggestions, final call to code4lib list
 
August 17th  – Tally of keynote speaker suggestions, final call to code4lib list
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 +
August 20th – Follow up with sponsors
  
 
Sept 9th-Septh18th – keynote speaker vote
 
Sept 9th-Septh18th – keynote speaker vote
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Nov 23 – Preconference proposals due  
 
Nov 23 – Preconference proposals due  
 +
 +
Around this time, should call for next year's hosts (there's no specific group that takes care of this, usually the community at large) - might consider getting one of the committees to take care of this.
  
 
Dec 1  – Reminder, Registration opens Dec 2
 
Dec 1  – Reminder, Registration opens Dec 2
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March 1-31–Videos converted, compressed, uploaded, and linked
 
March 1-31–Videos converted, compressed, uploaded, and linked
  
====
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==When do these things happen?==
When do these things happen?
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 +
*Making T-shirts
 +
*Planning conference menus
 +
*Arranging videotaping
 +
*Securing conference networking
 +
*Getting A/V supplies
 +
*Arranging 3 OS laptop for presenters (ask mbklein)
 +
 
 +
==Other things to be done?==
  
Making T-shirts
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==Random stuff==
Planning conference menus
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[http://digital.library.appstate.edu/code4lib2010.html Original Proposal]
Arranging videotaping
+
Securing conference networking
+
Getting A/V supplies
+
Arranging 3 OS laptop for presenters (ask mbklein)
+
  
Other things?
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[http://vote.code4lib.org/election/results/9 Voting results]
 +
[[Category: Code4Lib2010]]

Latest revision as of 18:02, 5 December 2012

20 Minute Talks

Tasks

  • sponsorships (see committees sign-up page)
  • keynote speakers (see committees sign-up page and nominations list)
    • CHANGE FOR 2011: how to address (or not address) nomination of past keynoters?
    • CHANGE FOR 2011: figure out in advance what will be the official channel for nominations (e-mail thread, wiki page, some other webapp, etc.)
    • CHANGE FOR 2011: ensure every nomination includes a nominee and a biographic paragraph
  • program committee (20-minute talks) (see committees sign-up page)
    • CHANGE FOR 2011: decide on program structure EARLIER. should know how many prepped talks (if doing prepped talks) will be accepted in advance of the vote.
  • scholarship committee (see committees sign-up page)
  • documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see How To Plan A Code4LibCon )
  • T-shirt committee (see committees sign-up page)
  • social activities (see committees sign-up page)
  • voting coordination (see committees sign-up page)
  • wifi
  • non-wifi technology (e.g. mbklein's kickass 3-in-1 computer system)
  • logistics (e.g. Coordinate airport transportation)
  • MC and on-the-ground coordination/liasoning

Draft Timeline

Monday February 22 (preconference) – Thursday February 25

Calls and posts are to code4lib listserv unless otherwise specified

May to June: Choose Conference planners

May to June: Negotiate Hotel contract


May to June: Touch base with sponsors

July 10: Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10 On code4libcon, ask for volunteers for contacting sponsors

July 15th – Call for keynote speaker suggestions(with blurbs) see also Nominations_list

July 15th – Formally solicit sponsors

August 17th – Tally of keynote speaker suggestions, final call to code4lib list

August 20th – Follow up with sponsors

Sept 9th-Septh18th – keynote speaker vote

Sept 22nd – Keynote speaker invitations begin

Oct 1st – Call for 20-minute talk proposals

Oct 15 —Posted reminder with presenter-guarantee policy

Oct 31 – 20-minute talk proposals due

Nov 4-Nov 12 – voting on 20-minute talk proposals

Nov 4 – Call for preconference proposals

Nov 5 – Begin testing registration

Nov 13 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks)

Nov 16th – List of top 22ish talk titles posted

Nov 16th – Scholarship announcement ***post beyond code4lib list???***

Nov 16th – Preconference reminder

Nov 16th – Registration opens Dec 2nd

Nov 23 – Preconference proposals due

Around this time, should call for next year's hosts (there's no specific group that takes care of this, usually the community at large) - might consider getting one of the committees to take care of this.

Dec 1 – Reminder, Registration opens Dec 2

Dec 2 – Registration opens

Dec 2 – Post when registration opens

Dec 2 – Share waitlist & preconf count info???

Dec 7—Registration deadline for presenter-reserved spots

Jan 5 – Scholarship deadline

Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals

Jan 5 – Call for t-shirt design submissions

Jan 12 – Scholarship recipients notified

Jan 12 – call for code4lib2011 hosting proposals

Jan 15 – T-shirt design deadline

Jan 20-28 T-shirt vote

Feb 8 – discussion of volunteer needs

Feb 12 – deadline for code4lib2011 hosting proposals

Feb 15 – Call for Breakout Session ideas

Feb 15 – Call for conference volunteers

Feb 17 – Reminder to participants with travel info, conference social info

Feb 17-24 – vote for 2011 host

March 1-31–Videos converted, compressed, uploaded, and linked

When do these things happen?

  • Making T-shirts
  • Planning conference menus
  • Arranging videotaping
  • Securing conference networking
  • Getting A/V supplies
  • Arranging 3 OS laptop for presenters (ask mbklein)

Other things to be done?

Random stuff

Original Proposal

Voting results