Difference between revisions of "C4L2010planning"

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(Tasks)
(adding timeline)
Line 4: Line 4:
 
* wifi
 
* wifi
 
* program committee
 
* program committee
 +
 +
== Draft Timeline DO NOT TRUST THESE DATES==
 +
***Code4Lib 2010 Timeline***
 +
Monday February 22 (preconference) – Thursday February 25
 +
**Calls and posts are to code4lib listserv unless otherwise specified**
 +
 +
May to June  –
 +
Choose Conference planners
 +
Negotiate Hotel contract
 +
Touch base with sponsors
 +
 +
July 10:
 +
Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10
 +
On code4libcon, ask for volunteers for contacting sponsors
 +
 +
July 15th  – Call for keynote speaker suggestions(with blurbs)
 +
August 17th  – Tally of keynote speaker suggestions, final call to code4lib list
 +
Sept 9th-Septh18th – keynote speaker vote
 +
Sept 22nd – Keynote speaker invitations begin
 +
Oct 1st – Call for 20-minute talk proposals
 +
Oct 15 —Posted reminder with presenter-guarantee policy
 +
Oct 31 – 20-minute talk proposals due
 +
Nov 4-Nov 12 – voting on 20-minute talk proposals
 +
Nov 4 – Call for preconference proposals
 +
Nov 5 – Begin testing registration
 +
Nov 13 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks)
 +
Nov 16th – List of top 22ish talk titles posted
 +
Nov 16th – Scholarship announcement ***post beyond code4lib list???***
 +
Nov 16th – Preconference reminder
 +
Nov 16th  – Registration opens Dec 2nd
 +
Nov 23 – Preconference proposals due
 +
Dec 1  – Reminder, Registration opens Dec 2
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Dec 2  – Registration opens
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Dec 2  – Post when registration opens
 +
Dec 2  – Share waitlist & preconf count info???
 +
Dec 7—Registration deadline for presenter-reserved spots
 +
Jan 5 – Scholarship deadline
 +
Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals
 +
Jan 5 – Call for t-shirt design submissions
 +
Jan 12 – Scholarship recipients notified
 +
Jan 12 – call for code4lib2011 hosting proposals
 +
Jan 15 – T-shirt design deadline
 +
Jan 20-28 T-shirt vote
 +
Feb 8  – discussion of volunteer needs
 +
Feb 12 – deadline for code4lib2011 hosting proposals
 +
Feb 15  – Call for Breakout Session ideas
 +
Feb 15  – Call for conference volunteers
 +
Feb 17  – Reminder to participants with travel info, conference social info
 +
Feb 17-24 – vote for 2011 host
 +
March 1-31–Videos converted, compressed, uploaded, and linked
 +
 +
 +
====
 +
When do these things happen?
 +
 +
Making T-shirts
 +
Planning conference menus
 +
Arranging videotaping
 +
Securing conference networking
 +
Getting A/V supplies
 +
Arranging 3 OS laptop for presenters (ask mbklein)
 +
 +
Other things?

Revision as of 21:00, 30 June 2009

Tasks

  • sponsorships
  • keynote speakers
  • wifi
  • program committee

Draft Timeline DO NOT TRUST THESE DATES

      • Code4Lib 2010 Timeline***

Monday February 22 (preconference) – Thursday February 25

    • Calls and posts are to code4lib listserv unless otherwise specified**

May to June – Choose Conference planners Negotiate Hotel contract Touch base with sponsors

July 10: Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10 On code4libcon, ask for volunteers for contacting sponsors

July 15th – Call for keynote speaker suggestions(with blurbs) August 17th – Tally of keynote speaker suggestions, final call to code4lib list Sept 9th-Septh18th – keynote speaker vote Sept 22nd – Keynote speaker invitations begin Oct 1st – Call for 20-minute talk proposals Oct 15 —Posted reminder with presenter-guarantee policy Oct 31 – 20-minute talk proposals due Nov 4-Nov 12 – voting on 20-minute talk proposals Nov 4 – Call for preconference proposals Nov 5 – Begin testing registration Nov 13 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks) Nov 16th – List of top 22ish talk titles posted Nov 16th – Scholarship announcement ***post beyond code4lib list???*** Nov 16th – Preconference reminder Nov 16th – Registration opens Dec 2nd Nov 23 – Preconference proposals due Dec 1 – Reminder, Registration opens Dec 2 Dec 2 – Registration opens Dec 2 – Post when registration opens Dec 2 – Share waitlist & preconf count info??? Dec 7—Registration deadline for presenter-reserved spots Jan 5 – Scholarship deadline Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals Jan 5 – Call for t-shirt design submissions Jan 12 – Scholarship recipients notified Jan 12 – call for code4lib2011 hosting proposals Jan 15 – T-shirt design deadline Jan 20-28 T-shirt vote Feb 8 – discussion of volunteer needs Feb 12 – deadline for code4lib2011 hosting proposals Feb 15 – Call for Breakout Session ideas Feb 15 – Call for conference volunteers Feb 17 – Reminder to participants with travel info, conference social info Feb 17-24 – vote for 2011 host March 1-31–Videos converted, compressed, uploaded, and linked


==

When do these things happen?

Making T-shirts Planning conference menus Arranging videotaping Securing conference networking Getting A/V supplies Arranging 3 OS laptop for presenters (ask mbklein)

Other things?