Bureaucrat, sudo, administrator
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([[See === Attendees ===* Who gets to come and how do we decide?** Some suggestions included: require involvement if not previous attendance** Some suggestions included: open to previous attendees a day before the main topic][httpconference** Some suggestions included://wiki.code4lib.org/index.php/Code4Lib_Open_Source_Software_Award])keep it as is* How do we encourage international participation when we're not in the same town as an international airport?* Can it be bigger? Do we want it to be? Or do we value the smaller crowd and the more personal, professional connections it affords?* Who is the conference for?** library systems** software engineers** programmers** librarians** designers** ???* "This is the only conference for coders"; "Saw no code, so I'm here to give a LT"* Do-it-yourself crowd
* Host local mirror of #code4lib IRC - http://www.tummy.com/Community/Articles/pycon2007-network/
* Rent G3 line for dedicated access for speakers (?)
* Have a contingency aircard so at least speakers can go online (?)
* Hook up to UNCA's Internet connection from the hotel (?)
* bridge server (between outside and local wireless)?
* forwarding server?
* VPN needs to work
* higher ports need to work
* some wired access in room?
=== Technology (non-internet) ===
* Multi-platform computer for presenters--mbklein has Mac/Windows, Ubuntu, Ctrl-key to swich beteween them
* One person suggests a google docs acct to pull presentations together (still need them offline and downloadable)
* Encourage those doing demos to do screencast backups
* Post all info in several places. Emailed info needs to be posted to website
=== Social Activities ===
* Signup sheet for nightly dinner activities** pick out, say, 5 restaurants, encourage new attendees to connect** make reservations!* code4lib revue?* Big enough hospitality suite/spare room for evening/break activities* Provide paper maps for participants, info on places to go* Game night (esp. board games and games like Werewolf)* Bess' brother-in-law works at a microbrewery. Possible tour? === Food & Drink ===* solicit info about dietary needs** vegan** vegetarian** other needs specified on registration forms * Requests ** sweet tea** more beer (code4lib brew for the hospitality suite?)** more happy hours (possibly a HH before LT?)** hot breakfast** candy ** hot soft pretzels & mustard** BBQ
=== Sponsorship ===
* Potential sponsor and contact list
* Conference scholarships
** Consider scholarship for LIS graduate students, CS undergrads
* Andrew Nagy says: vendors want value, something tangible; can hit them up for more $
=== Figure out how to give (1st annual) Code4Lib Open Source Software Award Choosing speakers ===* Ask people to write why they nominated keynote speakers* Do we need more gender diversity of keynote & 20 minute talks? (Is this important to us?)* Do we want to limit the number of speakers from any one organization?* Do we want topic-based categories when voting?** e.g. 5 high-geekiness talks** e.g. 5 theory talks** e.g. 5 UI/usability/design-centered talks* Voting needs 2 criteria: geekiness and vote preference. (In 2008 the sum of these was the total IIRC)* Reserve 1-2 spots in 20-minute talks for cutting edge speakers* How do we ensure we get fresh topics? * Do we combine pre-voting to avoid duplication?
=== Choosing 2011 venue ===* Announce the process early in the conference so that people can get set up with logins* Reminder during the last day of voting* Evaluate internet from 2010: do we need to be at a university for internet conference support? === Integration with IRC, twitter stream, and other backstreams ===* Is IRC the 'backchannel'? OR is the conference the once-yearly 'frontchannel'?* Consider suggestions from http://pistachioconsulting.com/twitter-presentations/ regarding integration with backchannel. ** e.g. offer speakers help monitoring the channel ('an ombudsman for the audience')* Advice from dev8 via BenO:** @davetaz setup projection/feed of the twittered #dev8d tags + @andymcg set up a netvibe channel to follow the tags elsewhere @jschneider Twitter feed screen in bkgd of these photos: http://is.gd/jOwW http://is.gd/jOxd & see @jvvw review of event: http://is.gd/jOxy* Make it easier for people to find IRC** "code4lib station" with signup info and help?* Not everybody multistreams. Would multiple rooms help (reduce volume)? Or...?* Publish backchannel, e.g. http://reallywow.com/c4l09/logslice/20090225/14:00-14:20 === Openness & transparency, getting to know people ===* a code4lib program/conference committee providing support and accumulated wisdom to the organizing committee* Wordle nametags (popular at dev8. what happens if people don't have blogs/twitterstreams/friendfeed/etc?) === Video ===* Sync the timecode in the video with the IRC logs* 3rd camera for IRC?* Highlights reel from previous year at end of 2010 conference? === Lightning Talks Dos Do's and Donts Don'ts ===
* Have an MC/cat herder lined up in advance
* Don't have one entity do two LTs back to back
* Ask those who've already spoken to "go last" (** e.g. only present if there's time)-- "share the air"** Do we need a policy or clarity on expectations? (e.g. no repeats)* Create a LT do's and dont's pagein the conference webspace** link to existing LT advice
* 2 projectors, minimum. 3 if possible (3rd to display backchannels)
* make transitions to LT during coffeebreak or other downtime
=== Advice for speakers ===
* Font up
* Speak up
* Introduce yourself
=== Breakouts ===
* Consider setting 2-3 breakouts in advance
* Have 1-2 'unbreakout' sessions
* 11 is too many, IMO
* Trouble when different people are at different levels with a software discussed
** how to know in advance?
** Fedora access controls
=== List of Interesting things in Asheville, for future reference ===
''see also [http://maps.google.com/maps/ms?ie=UTF&msa=0&msid=107701218656997471821.00046117cc493635eebc1 Google Map], [http://digital.library.appstate.edu/code4lib2010.html proposal]''
* The Chocolate Fetish
* Woolworth Gallery (collaborative arts and crafts sale space in an old Woolworth's, with intact, functional lunch bar and a Swedish furniture shop in the basement)
[[Category: Code4Lib2010]]
