Planning for Code4Lib 2010 in Asheville, NC
- 1 Food & Drink
- 2 Sponsorship
- 3 Choosing speakers
- 4 Attendees
- 5 Choosing 2011 venue
- 6 Integration with IRC, twitter stream, and other backstreams
- 7 Openness & transparency, getting to know people
- 8 Video
- 9 Lightning Talks Do's and Don'ts
- 10 Advice for speakers
- 11 Breakouts
- 12 List of Interesting things in Asheville, for future reference
Food & Drink
- solicit info about dietary needs
- other needs specified on registration forms
- sweet tea
- more beer (code4lib brew for the hospitality suite?)
- more happy hours (possibly a HH before LT?)
- hot breakfast
- hot soft pretzels & mustard
- Potential sponsor and contact list
- Conference scholarships
- Consider scholarship for LIS graduate students, CS undergrads
- Andrew Nagy says: vendors want value, something tangible; can hit them up for more $
- Ask people to write why they nominated keynote speakers
- Do we need more gender diversity of keynote & 20 minute talks? (Is this important to us?)
- Do we want to limit the number of speakers from any one organization?
- Do we want topic-based categories when voting?
- e.g. 5 high-geekiness talks
- e.g. 5 theory talks
- e.g. 5 UI/usability/design-centered talks
- Voting needs 2 criteria: geekiness and vote preference. (In 2008 the sum of these was the total IIRC)
- Reserve 1-2 spots in 20-minute talks for cutting edge speakers
- How do we ensure we get fresh topics?
- Do we combine pre-voting to avoid duplication?
- Who gets to come and how do we decide?
- Some suggestions included: require involvement if not previous attendance
- Some suggestions included: open to previous attendees a day before the main conference
- Some suggestions included: keep it as is
- How do we encourage international participation when we're not in the same town as an international airport?
- Can it be bigger? Do we want it to be? Or do we value the smaller crowd and the more personal, professional connections it affords?
- Who is the conference for?
- library systems
- software engineers
- "This is the only conference for coders"; "Saw no code, so I'm here to give a LT"
- Do-it-yourself crowd
Choosing 2011 venue
- Announce the process early in the conference so that people can get set up with logins
- Reminder during the last day of voting
- Evaluate internet from 2010: do we need to be at a university for internet conference support?
Integration with IRC, twitter stream, and other backstreams
- Is IRC the 'backchannel'? OR is the conference the once-yearly 'frontchannel'?
- Consider suggestions from http://pistachioconsulting.com/twitter-presentations/ regarding integration with backchannel.
- e.g. offer speakers help monitoring the channel ('an ombudsman for the audience')
- Advice from dev8 via BenO:
- Make it easier for people to find IRC
- "code4lib station" with signup info and help?
- Not everybody multistreams. Would multiple rooms help (reduce volume)? Or...?
- Publish backchannel, e.g. http://reallywow.com/c4l09/logslice/20090225/14:00-14:20
Openness & transparency, getting to know people
- a code4lib program/conference committee providing support and accumulated wisdom to the organizing committee
- Wordle nametags (popular at dev8. what happens if people don't have blogs/twitterstreams/friendfeed/etc?)
- Sync the timecode in the video with the IRC logs
- 3rd camera for IRC?
- Highlights reel from previous year at end of 2010 conference?
Lightning Talks Do's and Don'ts
- Have an MC/cat herder lined up in advance
- Don't have one entity do two LTs back to back
- Ask those who've already spoken to "go last"
- e.g. only present if there's time)-- "share the air"
- Do we need a policy or clarity on expectations? (e.g. no repeats)
- Create a LT do's and dont's page in the conference webspace
- link to existing LT advice
- 2 projectors, minimum. 3 if possible (3rd to display backchannels)
- make transitions to LT during coffeebreak or other downtime
Advice for speakers
- Font up
- Speak up
- Introduce yourself
- Consider setting 2-3 breakouts in advance
- Have 1-2 'unbreakout' sessions
- 11 is too many, IMO
- Trouble when different people are at different levels with a software discussed
- how to know in advance?
- Fedora access controls
List of Interesting things in Asheville, for future reference
- The Chocolate Fetish
- Woolworth Gallery (collaborative arts and crafts sale space in an old Woolworth's, with intact, functional lunch bar and a Swedish furniture shop in the basement)