Changes

[[C4L2010planning: wishlist]]and [http://eric.clst.org/wupl/C4L/C4L10SurveyNotes.pdf 2010 feedback survey results] including these [http://eric.clst.org/wupl/C4L/for2011.pdf ideas for 2011].

Providence, power supplies on top of the table, worked well (Asheville, they were on the floor). However, make sure the number of outlets match the number of seats; too few to go around at Providence.

#Consider if big pad or wiki or both. Not sure.[+1 big pad -ksclarke]

# non-black much appreciated at 20102011# non-white much appreciated at 20102011# non-neon much appreciated at 20102011# non-transparent much appreciated at 2011

# Force people to use one lappy, load stuff on it in morning/break[+"strongly encourage" cgordon]

# Do not use wiki for signups, only use the big pad. [+1 yo_bj][+1 ksclarke] {multiple points only contributed to confusion}

# Make people use a single conference PC (but Mac, Linux, Win? -- or mbklein's mega 3-in one). A single wired presentation machine (as opposed to iffy wifi laptops) should be available for presenters and, especially, lightning talk presenters. Would also address fumbling around with screen resolution settings between talks. # Ensure the PC + microphone arrangement allows the presenters to use their laptop (do demos, read slide notes, etc)# Organize volunteers to do tech support during the program, especially lightning talks. Nobody wants to feel stupid standing in front of a room. This should not have to be the emcee. [-emily lynema] At least one volunteer at front-of-house to remind and assist on-deck presenter to plug into the video switcher and get prepared. Maybe a second vol to unplug the presenter when finished. [-jstirnaman]# Organize a presenter tech briefing each morning(?) so they're better aware of video-switches, ethernet, mic options, etc. [-jstirnaman]# Organize lightning talk shepherds who will force those doing lightning talks to put their presentations on a single computer (or at least as few computers as possible) [-emily lynema].# Remind speakers to fontup# Have Mac dongles of all sorts (IMO Mac users should bring dongles for their comps if they intend to use them at podium - lysiakld)[or not use personal Mac laptops outside of the dedicated conference Mac laptop- yo_bj]# Some (most?) presenters didn't care for the lectern (but it keeps them in place, which makes recording easier..){what's the alternative when you have a struggling videographer and the house sound hooked up to the lectern mike? would a table have been a better choice - i.e. more real estate and more open? lysiakld}[personally, I like lecterns, maybe some way of having or not having it as speaker prefers? -ksclarke] Have a wireless mic option, either handheld or lapel, for those wanting to avoid the lectern (still makes video tough, though) and ensure the venue can support another mic. [-jstirnaman]# Had dedicated eth line for speakers, but it wasn't used during main conf... not needed then? [note: I would've used, but was told it wasn't any faster than the wireless. --emily lynema][perhaps a mailing list of speakers (set up ahead of time) where this sort of info is distributed(?); we tried to pass the word on-site but this obviously didn't work; personally, I think we shouldn't do it again... too much hassle for speakers swapping connections and turning off wireless given the short amount of time that they have (I think this was the main reason it wasn't used even by those that knew about it) -ksclarke]# Remind people to load web pages, play video, etc. ahead of time on the presentation computer. Have the presentation computer available more than 1 minute before talks.# Would be very nice if the podium/lectern was properly lit -- bright enough to decent recording, independent controls from house lights (heh, so much of this is constrained by the venue - i.e. in Asheville, podium was located between two rooms where an air wall normally is closed - can't do anything to retrofit that - n.b. next local committee - investigate this type of issue - but you won't have much control).# Even a couple of par can 38s would make a difference in lighting - usually cheap to rent [-jstirnaman]

# Would be amazing to do live-switching for video capture and write out directly to disk -- would require some tech, dedicated machine, volunteers, and plenty of hard drive space.. # Use screen capture software, e.g. Camtasia Relay, instead of relying on video. Quality++ Our campus has a Relay server. I can ask if they'd let us pound it for 3+ days. The real hurdle might be trying to send the video to the Relay server over an already stressed pipe. [-jstirnaman] # Use a Canopus/Grass Valley TwinPact for presentation capture

# Audience microphones - portable or on stands? Each has its issues.... (IMO on stands)[+1 stands cgordon] == Sponsorship == # Look at our levels - still appropriate? too high/too low?# Look at sponsorship of particular events (X wants to sponsor wireless or Y wants to sponsor video recording)... do it or not?# Itemized sponsorship? ($500 to put something in the registration folder, $2000 to provide conference bag, etc.)[sounds like hassle]# Add a $50 or $100 community sponsorship. No benefits other that mention in program/on website.# Talk with potential sponsors well in advance to determine what they'd like to get for their money; what would they like? {vendors set their marketing budgets well in advance - it would be good for local organizing committee to escalate requests earlier in the year with hopefully better results} == Raffle ==#In addition to [[Committees_sign-up_page#Book%20Give-Away%20Committee|publishers contacted previously]], solicit book donations from ##Addison Wesley/Prentice Hall##NoStarch##brainstorm more software vendors