C4L2011 planning wishlist
Code4Lib 2011 ideas
See also C4L2010planning: wishlist
- Ask people to download in advance
- Or hijack a computer lab with the needed software/files
- Remind preconference leaders 2 weeks before the conference to send an email to registrants. (Email registrants 1 week in advance b/c time before travel is hectic, may be offline)
If you do the preconferences in the main conference space (vs. in spread-out off-site spots), many people will expect breakfast or at least regular coffee/tea/soft-drink breaks throughout the day (so have them?)
Liked all the preorganization of social acivities
Newcomer dinner - a success! Let's say 4 vets and 4 newbies for each group though.
Providence, power supplies on top of the table, worked well (Asheville, they were on the floor)
Presentations and Program
- Make people use a single conference PC (but Mac, Linux, Win? -- or mbklein's mega 3-in one)
- Organize volunteers to do tech support during the program, especially lightning talks. Nobody wants to feel stupid standing in front of a room. This should not have to be the emcee. [-emily lynema]
- Organize lightning talk shepherds who will force those doing lightning talks to put their presentations on a single computer (or at least as few computers as possible) [-emily lynema].
- Ask for slides (investigate options for sharing ad-hoc)
- Reserve time in the schedule for "Ask Anything"
- Schedule the lightning talk slots before the breakouts on each day (IMO after -JodiS)
- Remind speakers to fontup
- Have Mac dongles of all sorts
- Had dedicated eth line for speakers, but it wasn't used during main conf... not needed then? [note: I would've used, but was told it wasn't any faster than the wireless. --emily lynema]
- Remind people to load web pages, play video, etc. ahead of time on the presentation computer. Have the presentation computer available more than 1 minute before talks.
- Make the lightning talks timing 5+1 min x N speakers. Will often be under time, seldom over. [- tim shearer].
- To give as many people as possible a chance to present, don't let one person give more than one talk, and don't let people doing talks give lightning talks unless there are unfilled slots [--escowles]. (Jodi Schneider: For 20 min talks talks, I'm ok with overlap when there are multiple presenters)
- Should there be a limit on how many times the same person can give a presentation? I (jrochkind) think maybe so (even though I did like all of the repeat-person presentations in 2010, I think prioritizing "no spectators" and spreading presentations around more may still be worth it)
- Expect higher bandwidth issues on pre-conferences if held in same venue. ???
- Find out exactly which ethernet ports in the venue are on the protected bandwidth dedication and be sure speakers are hooked to them.
- Make sure wireless access points are not plugged into ports that have protected bandwidth dedication.
- For preconferences, do downloads before coming - minimizes problems with bandwidth, and saves time at the preconference to work with the app
- Bandwidth usage, for planning
- Would it be better to do ask anything before the first bunch of breakout sessions? Organize some breakout sessions based on questions/answers. Though, Weds before lunch worked well, IMO...
- Consider if big pad or wiki or both. Not sure.
- Include institution, please.
- Leave space on name tags for first-timer self-identification
- Leave space on name tags for doodling one's interests
- Not really name tags, but take photo of a person on checkin and put up on a page so you can see people who attended too.
Packet Handed Out
- list of attendees - name, institution, email ... projects/topic of interest? (free text field on form?)
- map of meeting rooms
- brief schedule (titles only)
- full schedule (abstracts)
- list of restaurants is great!
- Projector is awesome - do this
- Adjoining rooms are tough places to be unless you're one of the partiers. See if anyone will volunteer for adjacent rooms?
Room size/slide visibility
- Smaller distance to front of room
- Make sure bottom of screen is visible with peoples' heads in the way
- non-black much appreciated at 2010
- non-white much appreciated at 2010
- Factor in some extra time to lightning talks
- Force people to use one lappy, load stuff on it in morning/break
- Have someone really big be a bouncer
- Do not use wiki for signups, only use the big pad.