Conference Site Users: Goals and Interactions

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Conference Organizers & Committees

  • Pre-conference
    • Build out the site
    • Create a suite of master templates for individual year conference pages
    • Create persistent online collaborative spaces for private and confidential conversations and documents
    • Create Pages for Each Committee outlining duties, timeline, contacts and volunteers (self-sign up)
    • Collect feedback from potential conference-goers
    • Communication with different user groups (email lists to speakers, committees, etc.)
  • Peri-conference
    • Make crucial information changes quickly and easily
    • Collect time-sensitive feedback from conference-goers
  • Post-conference
    • Post slides, video and any other related content for archive purposes
    • Review Feedback and pass on to future hosts
    • Review Site Use and Page Views

Speakers (Keynote, Standard, Lightning Talks)

  • Pre-conference
    • Submit standard talk proposals
    • View status of proposal
    • Find info on date, location, conference and room setup (coffee, wifi, food), conference cost, hotel cost (wifi add'l cost?), transportation cost
    • Understand exactly how lightning talks will be organized and how submissions will occur
    • Keynote speakers will probably view the site for general info about what code4lib and the code4lib conference is exactly
  • Peri-conference
    • Update event/session information
    • Sign Up for Lightning Talk
    • Know where lightning talks are being held and what the order is
  • Post-conference
    • Add links, slides, content
    • Not sure speakers need the site much post conference

On-Site Volunteers

  • Pre-conference
    • Understand how they can help and what jobs need to be done
    • Sign up
    • Schedule shifts
    • Find out more about duties/tasks to be completed
  • Peri-conference
    • Coordinate with organizers
    • Find contact info for organizers/other volunteers
  • Post-conference

On-Site Attendees

  • Pre-conference
    • Learn about speakers and presentation topics
    • Vote on speakers/presentations
    • View final list of speakers and presentations
    • Submit T-Shirt Designs
    • Vote on T-Shirt Designs
    • Complete all registration procedures
      • Register for conference
      • Register for pre-conference workshops/events
    • Prepare travel arrangements
      • How to get from airport/train stations to conference site
      • Find recommended and/or nearby hotels
      • Estimate food costs (conference provided?) and/or nearby restaurants (low-mid-high)
  • Peri-conference
    • Navigate Conference center
      • Request help via website (optional)
      • Online map
    • Comment and Converse
      • Find twitter handle to live tweet
      • View twitter stream
      • Brief instructions for getting on IRC channel
    • View schedule (optimize for mobile devices)
      • By track/event type
      • Log in and save to personal itinerary (optional)
    • Social/Extra Events
      • Find listings
      • Propose/add an event
        • Add/edit event info
      • Sign up
  • Post-conference
    • Revisit Presentations
      • Watch recordings of presentations
      • Get presentation slides
      • Contact speakers
      • Tag Presentations
      • Share presentation with others
    • Provide Feedback
      • ...about individual sessions
      • ...about conference (facilities, overall opinion, etc)

Remote Attendees

  • Pre-conference
    • Decide which sessions to attend remotely
      • Review all sessions (titles, abstracts, speakers)
      • Instructions to download software/plugins (if needed)
    • Notifications
      • Option 1: Add wanted sessions to personal calendar (opt-in notification)
      • Option 2: push notifications via email (requires user to register for specific sessions)
  • Peri-conference
    • View schedule (optimize for mobile devices)
      • By track/event type
      • Log in and save to personal itinerary (optional)
    • View session remotely
      • Instructions to download software/plugins (if needed)
      • Links to remote sessions
    • Social media
      • Find twitter handle to live tweet
      • View twitter stream
  • Post-conference
    • Revisit Presentations (see on-site for details)
    • Provide Feedback
      • ...about individual sessions
      • ...about remote experience

Sponsors

  • Pre-conference
    • Evaluate the ROI for sponsorship:
      • who is the audience and do they need our product/services?
      • who are/have the speakers been?
      • what are the goals, uniqueness, and the overall vibe of the conference?
    • Determine appropriate level of sponsorship for me or my org.
    • Make a pledge or a contribution online
      • Make a general contribution
      • Make a directed contribution
    • Contact someone with further questions or to make a larger contribution
    • Submit my logo/blurb for inclusion on site/materials
  • Peri-conference
    • Appropriate visibility on site
    • Appreciation expressed
  • Post-conference
    • Provide Feedback
      • ... about what we could do better
      • ... about new business generated through conference

Essential Goals

  • General
    • About
    • Speakers
    • Schedule
  • Conference Organizers & Committees
    • Editing content quickly
    • Add/change links
    • Posting slides/video and/or related content
  • Speakers (Keynote, Standard, Lightning Talks)
    • Posting slides/video and/or related content - could be link to wiki
    • Post avatars/photos (after voting)
    • Submit proposals
      • Users will need to vote on them
  • On-site Volunteers
    • Link to volunteer wiki
    • Contact info for committee heads
    • Help functionality
  • On-site Attendees
    • Links to registration
    • Travel arrangements
    • Food costs/menus
    • Provide feedback
      • Organizers will need a way to view and analyze the feedback
  • Remote Attendees
    • URL of live stream
    • Instructions for plugins
  • Sponsors
    • Find info on different levels of sponsorship
    • Contact info for making a donation
    • Info on representation/promotional materials
      • Upload vector graphic of logo
    • Find content from print prospectus