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→Program Committtee
# Draft the call for proposals (searching the mailing list archives should provide some good templates) and send it out.
# People put their proposals on the Code4Lib wiki (see the [[2012 2013 talks proposals]] page as a template)#* One idea that's been thrown around to help diversity is for people to self-identify as female/minority/first-timer/first-time presenter, etc. (see the Guidelines below)# After the proposal period ends, we contact Ross Singer (rsinger) to get the proposals in a format suitable for the Code4Lib voting app and announce the votingset up. (I don't know what this entails other than it is a text file of some format.)
# After the voting closes, we talk about where to place the dividing line between accepted and declined proposals. There is a bit of negotiation between us and the host committee on scheduling depending on how many talks we want to accept and any scheduling juggling that is required.
===Program Voting===
Pre-conf voting may need to take place if there are more proposals than spaces.
Based on past discussions (such as the [http://serials.infomotions.com/code4lib/archive/2011/201111/thread.html pandering votes thread]), for next year, consider a notification for voters 'briefly
explaining how the ballot works and to mention that ballot stuffing is
"unethical, undemocratic and tears at the fabric that is Code4Lib"'. May also want to reiterate the voting criteria that's on the proposal page.
===Guidelines===
For 2014, you may want to make this a bit more clear on the talk proposals page, but this is what the community agreed on through mailing list discussion:
* Max 2 presenters per talk (this should be checked at the proposal stage)
* Max 1 talk per person
* (at least) 15% talks to be decided by the program committee with "diversity" in mind. Diversity may be any of these (not an exhaustive list):
** first-time presenter (should be major consideration)
** gender
** visible minority
** technology/tool
Based on [http://serials.infomotions.com/code4lib/archive/2012/201211/thread.html Proposed Changes thread].
===Talk Acceptance Letter (samples)===
