Location: [City, State]
Dates: [Mon-Thurs. Usually in Feb]
Time: 8am-5:30pm daily
How many: 250 people with tables and chairs.
Room Reservation Information: Rooms will be needed from [Dates]. We would like to extend the conference rate to the weekend before and after.
Extremely tentatively: [Sunday before]: 20 [Monday]: 60 [Tues]: 60 [Wed]: 60 [Thurs]: 20
Meeting Room Setup:
* a large room that will fit up to 250 people in half rounds (5-7 each round) or in rows with tables. * possibility of 4 or more rooms 30-50 people each for Mon-Thurs. * if possible, separate dining space for lunch only
See separate document for bandwidth and wifi requirements. Microphones: 3 wireless Projection/Screens: We will need an 8-10' screen. The ability to provide our own equipment.
[Mon]: No food needed. (Pre-Conference)
[Tues]: Coffee/Continental Breakfast AM Break Lunch PM Break
[Wed]: Coffee/Continental Breakfast AM Break Lunch PM Break
[Thur]: Coffee/Continental Breakfast AM Break Departing Snack?
* Must have Vegetarian, Vegan and Non-Gluten options and be able to deal with food allergy requests. * Rooms need to be separated enough for business meeting conversations to happen. If the room is separated with divider, needs to be fairly sound-proof.
Contact info: [Your info]