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Code4Lib Journal Email Templates

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Call for proposals
== Call for proposals ==
'''Change what's in boldPost to the [[Code4Lib Journal Publicity Venues]]...''' ----
Call for Papers (and apologies for cross-posting):
technology, and the future.
The Code4Lib Journal is We are now accepting proposals for publication in its8th our <nth> issue. Don't miss out on this opportunity to share your ideas andexperiences. To be included in the '''8th <nth> issue''', which is scheduled forpublicationpublication in '''mid November 2009'''<Month YYYY>, please submit articles, abstracts,or proposals at http or to by '''Friday, August 14<Month DD, 2009'''YYYY>. When submitting, please include the title or subject of theproposal in the subject line of the email message.
C4LJ encourages creativity and flexibility, and the editors welcome
submissions across a broad variety of topics that support the mission
of the journal. Possible topics include, but are not limited to:
* Practical applications of library technology (both actual and hypothetical) * Technology projects (failed, successful, or proposed), including how they were done and the challenges faced * Case studies * Best practices * Reviews * Comparisons of third party software or libraries * Analyses of library metadata for use with technology * Project management and communication within the library environment * Assessment and user studies
C4LJ strives to promote professional communication by minimizing the
barriers to publication. While articles should be of a high quality,they need not follow any formal structure. Writers should aim for the
middle ground between blog posts and articles in traditional refereed
journals. Where appropriate, we encourage authors to submit codesamples, algorithms, and pseudo-code. For more information, visitC4LJ's C4LJ’s Article Guidelines or browse articles from the first '''7''' earlier issuespublished on our website:
Remember, for consideration for the '''8th <nth> issue''', please send proposals,abstracts, or draft articles to no/submit-proposalno later than '''Friday, August 14<Month DD, 2009'''YYYY>. (Use ifsending attachments.) Send in a submission. Your peers would like to hear what you are doing.
Send in a submission. Your peers would like to hear what you are doing.
Code4Lib Journal Editorial Committee
== Submission Acknowledgement ==
<pre>Thank you for submitting a proposal to the Code4Lib Journal. We appreciate your participation in the code4lib Code4Lib community. The editors have received your proposal and should will be in touch with you in { within 2-4 weeks or put date if reviewing all together} regarding its appropriateness for publication in C4LJ. We will notify you if we need additional information to make this decision. Please feel free to contact us at if you have additional questions. The C4LJ editorial team has begun collecting demographic data about abstracts submitted in an effort to understand the diversity (or lack thereof) of proposals submitted. This data will not be connected to your submission or viewed by the editorial team during the process of voting on submissions. The aggregate data will be curated and made publicly available annually. If you would be willing to participate and have not already done so, please use the following link. We would appreciate your distributing the link to co-authors: </pre> == Submission Acknowledgement with Request for CC-BY Affirmation == <pre>Thank you for submitting a proposal to the Code4Lib Journal. We appreciate your participation in the Code4Lib community. The editors have received your proposal and will be in touch with you regarding its appropriateness for publication in C4LJ.  Articles in the Code4Lib Journal are published with a Creative Commons 'By' license, and we require that all authors acknowledge that licensing (see - "Copyright/Licensing" section). Please send a reply and let us know if that is acceptable. We will notify you if we need additional information to make this decision. Please feel free to contact us at if you have additional questions.</pre>
== Need More Information ==
<pre>Thank you for your interest in publishing in the Code4Lib Journal. The Journal is primarily focused on technological issues in libraries. In order to help the editors determine if your proposal is appropriate for this publication, could you share more details about the intended audience for the the article and how it will address issues surrounding technology in libraries? Please respond to with the additional information requested.
You may also contact the editors at if you have any additional questions. We look forward to hearing from you.</pre>
== Proposal Accepted ==
'''See also [[Code4Lib_Journal_DeadlinesCode4Lib Journal Deadlines]]'''.
I'm pleased to tell you that your recent proposal for an article about
<insert topic/title> has been provisionally accepted to the Code4LibJournal. The editorial committee is interested in your proposal, andwould like to see a draft.
<insert any additional Additional comments about focus we'd like to see in thearticle or editorial committee concerns. Sample language : "We'reespecially interested in X, and we'd like you to make sure to fleshthis out when you write the article." or "We're interested in thisproposal if you can do X, Y, or Z.">
As a member of the Code4Lib Journal editorial committee, I will be
for publication.
We hope to publish your article in issue <#n> of the Journal, which isscheduled to appear on mid <insert date hereMonth YYYY>. The deadline for submissionof a complete draft is Friday, <deadline for draftMonth DD, YYYY>, but the sooner you cancan get us a draft the better, and the more likely we'll be able to getget your article into issue <#n>. Upon receipt of the draft, I will workwork with you to address any changes recommended by the EditorialCommittee. More information about our author guidelines may be found at
Please note that final drafts must be approved by a vote of the
Editorial Committee before being published.
We also require all authors to agree to US CC-BY licensing for thearticles we publish in the journal. We recommend that any included
code also have some type of code-specific open source license (such as
the GPL).Also please consider whether any of your images or screenshots require attributions. 
We look forward to seeing a complete draft and hope to include it in
the Journal. Thank you for submitting to us, and feel free to contact
me directly with any questions.
If you could drop me a line acknowledging receipt of this email, that would be great.</pre>
== Proposal Rejected ==
<pre>We regret to inform you that your recent proposal to the Code4Lib Journal for an article about <insert topic/title> has not been accepted for publication. This is likely because the The Editorial Committee determined that it was not an appropriate match for the audience, mission, or scope of the Code4Lib Journal. [optional - insert comment here about why it's not appropriate] For more information about the mission of the Code4Lib Journal, please see Thanks for considering us, and please do not hesitate to submit a new or revised proposal in the future.</pre> == Call-for-Editors == The Code4Lib Journal ( is looking for volunteers to join its editorial committee. Editorial committee members work collaboratively to produce the quarterly Code4Lib Journal. Editors are expected to: * Read, discuss, and vote on incoming proposals.* Volunteer to be the assigned editor or second reader for specific proposals. ** Assigned editors work with the author(s) to make sure the article is as strong as possible, that the copy is clean, and deadlines are met. They also enter the article into WordPress, making sure the formatting is okay, all images and tables look good, etc. ** Second readers act as a second set of eyes for the assigned editor.* Read and comment on any other article that interests you.* Volunteer for administrative tasks and projects as they crop up.* Take a turn as Coordinating Editor for an Issue. The Coordinating Editor shepherds the issue through its life cycle. We seek an individual who is self-motivated, organized and able to meet deadlines; is familiar with ideas and trends in the field; and has an interest in the mechanics of writing. There is a sometimes significant time commitment involved; expect to set aside ten or more hours a month. It sounds like a lot of work, but it's also a lot of fun (if editing is your idea of fun). Intrigued? Please send a letter of interest by xxxxxxxxxxxxx to Your letter should address these questions: 1) What is your vision for the Code4Lib Journal? Why are you interested in it? 2) What types of libraries have you worked with? 3) What are your areas of expertise and/or research?
For more information about the mission of 4) How can you contribute to the Code4Lib Journal, please see do you have to offer?
Thanks for considering us, We encourage people who have previously applied and please do not hesitate who are still interested to contact the editors at We have had to turn down a lot of highly-qualified people in the future with a new or revised proposalpast due to the large number of applications.
If you have any questions, contact us by email at or ask any member of the editorial committee (listed at We plan to make decisions about additional editors by XXXXXXXX.
[[Category: Code4Lib Journal]]

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