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* While you're at that, find out as much as possible about the rooms at the venue, including the layout and suitability to different session styles, *and* wifi and power availability up front.
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* There may be some design fatigue in the community.
* Consider some other type of swag that doesn't involve sizing difficulties -- like re-usable coffee mugs (then attendees could use them all conference!)
* When putting out a call for any graphics, ensure that the formats submitted are usable in production(e.g. vector formats).
'''Food and Beverage'''
'''Pre-Conferences'''
* Consider a winnowing process for pre-conferences to limit them in advance of registration to the number of rooms that you have. Could either do advance voting like with talks, or say that you have x number of rooms and take the top x pre-conferences, etc. We set a 5-person registration minimum for A/V support this year, and found that all the pre-conferences met that limit (all 19 of them!) so it was not particularly useful. (Adam Constabaris [first dot last, lowercased at gmail] from the 2014 committee has a working database schema and a vague idea about incorporating voting on preconferences into the DeboldDiebold-o-Tron)
* Ask ahead of time to find out if pre-conf organizers are planning to open their pre-confs to non-conference attendees.
* Pre-conference organizers will likely want to know before registration opens whether or not their pre-conference is actually going to happen (relevant if there are two many proposed for the space to support).
* Communicate early and often with organizers and have a plan for *having '''getting a solid plan* schedule''' as early as possible (this can help some organizers provide the needed justification to their instituitions institutions for travel support). Consider this in light of your winnowing process.* (Also applies to the A/V section) find out as much as possible about the rooms at the venue, including the layout and suitability to different session styles, and wifi, power availability, etc. up front.
'''A/V'''
* When talking to sales folks, get the REAL numbers on how many attendees will fit in a space (this means WITH A/V included, which could be 15% less or more than advertised capacities).
'''Organizing Volunteers'''
