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* There may be some design fatigue in the community.
* Consider some other type of swag that doesn't involve sizing difficulties -- like re-usable coffee mugs (then attendees could use them all conference!)
* When putting out a call for any graphics, ensure that the formats submitted are usable in production.
'''Food and Beverage'''
* Consider a winnowing process for pre-conferences to limit them in advance of registration to the number of rooms that you have. Could either do advance voting like with talks, or say that you have x number of rooms and take the top x pre-conferences, etc. We set a 5-person registration minimum for A/V support this year, and found that all the pre-conferences met that limit (all 19 of them!) so it was not particularly useful. (Adam Constabaris [first dot last, lowercased at gmail] from the 2014 committee has a working database schema and a vague idea about incorporating voting on preconferences into the
* Ask ahead of time to find out if pre-conf organizers are planning to open their pre-confs to non-conference attendees.
* Pre-conference organizers will likely want to know before registration opens whether or not their pre-conference is actually going to happen (relevant if there are two many proposed for the space to support).
* Communicate early and often with organizers and have a plan for
*having a solid plan* as early as possible (this can help some organizers provide the needed justification to their instituitions for travel support).
* When talking to sales folks, get the REAL numbers on how many attendees will fit in a space (this means WITH A/V included, which could be 15% less or more than advertised capacities).