115
edits
Changes
update table summarizing options; add explanatory paragraph to D/Option 2
Code4Lib Fiscal Continuity Interest Group Report
23 January 2017, updated on 11 19 September 2017
== A. Executive Summary ==
=== Table: Summary of Options ===
{|
!Option
!Cost required to implement
!Other costs/ recurring costs?
!Any required changes to Code4Lib conference- planning process?
!Any required changes to Code4Lib organizational structure?
!Does this provide ongoing fiscal host for Code4Lib conference?
|-
|Fiscal sponsorship: LITA/ALA
|26.4% of gross revenue
|
|Coordination with LITA/ALA
|Primary conference organizers would need to hold LITA membership; would need process to identify primary contact to LITA/ALA
|yes
|-
|Fiscal sponsorship: CLIR/DLF
|$5,000 / year
|$5,000 / year to Code4Lib nest egg account
|CLIR/DLF would not require changes; Code4Lib would need to continue hiring conference mgmt services. CLIR/DLF recommends event insurance.
|Would need process to identify primary contact to CLIR/DLF
|yes
|-
|Fiscal sponsorship: Open Library Federation
|To be determined, in coordination with OLF
|Needs to be determined: whether OLF or C4L would cover event insurance cost annually
|OLF did not specify any required changes to the conference planning process
|OLF requires member communities to have explicit governance that is documented in a charter or similar instrument
|yes
|-
|Fiscal sponsorship: DuraSpace
|$7,000 / year
|DuraSpace recommends C4L create & maintain a reserve account of $75Kto cover at minimum half of the cost of potential conference failure, and to purchase event insurance for annual conference
|DuraSpace would not require changes, but strongly recommends C4L obtain event insurance for annual conference
|DuraSpace requests C4L identify leadership with authorization: to sign Memorandum of Understanding (MOU), and to spend C4L funds; also expects C4L to report expenses and revenues annually
|yes, with qualification regarding shared coverage of potential conference failure
|-
|Code4Lib forms NPO
|$2,000 to $8,000 to form
|$1,000 to $2,000 in filing fees
|Potential need to secure legal services to review contracts.
|Election of the board (or setting up board to include all Code4Lib members) and election of officers
|yes
|-
|Maintain status quo
|0
|Ongoing liability burdens on host institutions
|no
|no
|no
|}
=== Option 1: Maintain the status quo ===
=== Option 2: obtain ongoing fiscal sponsorship from an external organization ===
In this Report, the terms specified for each of the organizations identified as possible fiscal sponsors provide an outline of the requirements and benefits of ongoing fiscal sponsorship with a host organization. This analysis is meant to inform a Code4Lib community vote among the three broad options presented in this Report (1: maintain status quo, 2: obtain ongoing fiscal sponsorship, or 3: form an independent non-profit organization), as well as to provide a basis for comparison between the possible terms offered by each of the organizations within Option 2.
====== Pros: Possible Benefits of an Ongoing, Long-term fiscal sponsor for Code4Lib ======
