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[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
| 10/2022
|
| ALL
|-
| Initial committee meetings
| 12/05/22
|
| ALL as available
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| Chair
|-
| Finalize call for applications & application format
|12/05/22
|
|
|-
| Put out call for applications
| 12/12/22
| Includes identifying channels, communities, organizations to target
|
|-
|-
| Review evaluation rubric
| 01/12/23
|
|
|-
| Application deadline
| 01/13/23
|
|
|-
| Confirm application receipt
|
| Applicants will receive a confirmation when submitting the form.
|
|
|-
| Review & rate applications individually
| 01/20/23
| "Individually" as in each committee member
| ALL
|-
| Committee meeting to discuss applications, choose recipients
|N/A
|Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| 01/20/23
|
|
|-
| Recipients confirm participation
| 01/27/23
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
| 02/01/23
|
|
|-
| Recruit conference buddies
| 02/01/23
| Send an email awardees and the listserv to recruit
|
|-
| Send a reminder for the buddy program
| 02/08/23
|
|
|-
| Match awardees with conference buddies
| 02/15/23
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email like logistics
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|03/14/23-03/17/23
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
| 10/2022
|
| ALL
|-
| Initial committee meetings
| 12/05/22
|
| ALL as available
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| Chair
|-
| Finalize call for applications & application format
|12/05/22
|
|
|-
| Put out call for applications
| 12/12/22
| Includes identifying channels, communities, organizations to target
|
|-
|-
| Review evaluation rubric
| 01/12/23
|
|
|-
| Application deadline
| 01/13/23
|
|
|-
| Confirm application receipt
|
| Applicants will receive a confirmation when submitting the form.
|
|
|-
| Review & rate applications individually
| 01/20/23
| "Individually" as in each committee member
| ALL
|-
| Committee meeting to discuss applications, choose recipients
|N/A
|Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| 01/20/23
|
|
|-
| Recipients confirm participation
| 01/27/23
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
| 02/01/23
|
|
|-
| Recruit conference buddies
| 02/01/23
| Send an email awardees and the listserv to recruit
|
|-
| Send a reminder for the buddy program
| 02/08/23
|
|
|-
| Match awardees with conference buddies
| 02/15/23
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email like logistics
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|03/14/23-03/17/23
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}
