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We use CONCENTRA every year now
*** Also, when you get cost estimates, don't forget to include food costs.
*** Wireless: If you are proposing to host the conference on a campus, check with your IT folks about any additional costs. If you are looking at a hotel or other venue, make sure you talk to them about bandwidth and costs.
** '''Consider using a Use our conference planner(CONCENTRA)'''*** Since 2014 in NC, Code4lib has contracted with [https://www.concentra-cms.com CONCENTRA] to help manage and plan the conference. Their expertise is invaluable. You can ask questions while preparing your proposal. CONCENTRA knows Code4Lib and our unique structure and well as how to plan various aspects of conferences (hotel block, catering, bus to reception, etc.). Look for Jennifer Cummings in Slack or use their site's contact link.*** See if your institution has a conference planning services group or something similar - if it does, then I highly recommend using themthey can also be very helpful. They'll handle registration, budgeting, contracts, etc, and really make life easy.*** Also consider using conference planning services from other entities. In 2013, Chicago used DLF services to handle registration. In 2014, NC used CONCENTRA services for all contract negotiation, fiscal activities, registration, and other conference planning and management services.
* Get approved by the community
* Find a hotel, negotiate and sign a contract with them. [[Sample RFI]]
