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| Initial committee meetings
| 1110/2026??/2025
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| ALL as available
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| Finalize the number of scholarship recipient seats to hold for registration
| 11??/2026??/2025
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| Chair
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| Finalize call for applications & application format
|12??/13??/20262025
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| Put out call for applications
| 12??/18??/2025 and 2026
| Includes identifying channels, communities, organizations to target
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| Review evaluation rubric
| 01??/22??/2025 or 2026
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| Application deadline
| 01??/24??/252026
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| Review & rate applications individually
| 01??/24??/25 2026 - 02??/10??/2026
| "Individually" as in each committee member
| ALL
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| Committee meeting to discuss applications, choose recipients
|02??/10??/252026|Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
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| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| 02??/10??/252026
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| Recipients confirm participation
| 02??/14??/252026
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| Follow up with waitlisted applicants
| 02??/17??/252026
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| Announce awardees
| TBD??/??/2026
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| Recruit conference buddies
| TBD??/??/2026
| Send an email awardees and the listserv to recruit
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| Send a reminder for the buddy program
| TBD??/??/2026
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| Match awardees with conference buddies
| TBD??/??/2026
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
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| Conference!
|03/1002/2026-1303/05/2026
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| Group lunch
| ??/??/2026
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| Lessons learned
| ??/??/2026
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| ALL
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| Post-conference feedback
|??/??/2026
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
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| Documentation
| ??/??/2026
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
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