134
edits
Changes
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| Call for committee volunteers
| 10/2026??/2025
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| ALL
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| Initial committee meetingsmeeting| 10/??28/2025
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| ALL as available
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| Finalize the number of scholarship recipient seats to hold for registration
| 11/1204/2025
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| Chair
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| Finalize call for applications & application format
| 11/2404/2025
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| Chair|-| Create application form| 11/05/2025| Google Form| Volunteer
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| Put out call for applications
| 11/2610/2025 and 01/??/2026
| Includes identifying channels, communities, organizations to target
||-ALL as available
|-
| Review evaluation rubric
| 11/2417/2025
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|ALL
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| Application deadline
| 0112/1601/20262025|11:59 Pacific
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|-
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| Review & rate applications individually
| 0112/162/2026 2025 - 0112/3015/20262025| "Individually," as in each committee member
| ALL
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| Committee meeting to discuss applications, choose recipients
| 0212/0216/20262025 OR 12/17/2025
| Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
| ''N/A''|''N/A''
| ''Budget & sponsorship committees''
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| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| 0201/0205/2026
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| ALL as available
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| Recipients confirm participation
| 0201/0912/2026
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|
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| Follow up with waitlisted applicants
| 0201/1013/2026|
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| ALL as available
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| Waitlisted applicants confirm participation
| 01/20/2026
| If any
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| Announce awardees
| 03/02/2026 - 03/04/2026
| Announced at conference
|
| Recruit conference buddies
| ??/??/2026
| Send an email to awardees and the listserv to recruit|ALL as available
|-
| Send a reminder for the buddy program
| ??/??/2026
|
|ALL as available
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| Match awardees with conference buddies
| ??/??/2026
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|ALL
|-
| Travel & housing planning
| ''N/A''| A Very Informative Email like logisticsNow handled entirely by CONCENTRA
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
| 01/12/2026 & 01/20/2026| Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees| Chair and Co-chair
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| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
| 03/02/2026 - 03/04/2026
|
| | Chair or Co-chair, or ALL as available
|-
| Conference guide / social stuff email
| ??/??/2026
|
| ALL
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| Conference!
| 03/02/2026-03/05/2026
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|
| ??/??/2026
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|ALL as available
|-
| Lessons learned
| ??/??/2026
| Create & send survey, review feedback
| Volunteer (survey & email), ALL (review feedback)
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| Full Documentation
| ??/??/2026
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
| Documentarian
|-
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