Difference between revisions of "2026 Scholarship Documents/Timeline"
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(Created page with "2026 Scholarship Committee Documents The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u...") |
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| Line 16: | Line 16: | ||
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| Initial committee meetings | | Initial committee meetings | ||
| − | | | + | | 10/??/2025 |
| | | | ||
| ALL as available | | ALL as available | ||
|- | |- | ||
| Finalize the number of scholarship recipient seats to hold for registration | | Finalize the number of scholarship recipient seats to hold for registration | ||
| − | | | + | | ??/??/2025 |
| | | | ||
| Chair | | Chair | ||
|- | |- | ||
| Finalize call for applications & application format | | Finalize call for applications & application format | ||
| − | | | + | | ??/??/2025 |
| | | | ||
| | | | ||
|- | |- | ||
| Put out call for applications | | Put out call for applications | ||
| − | | | + | | ??/??/2025 and 2026 |
| Includes identifying channels, communities, organizations to target | | Includes identifying channels, communities, organizations to target | ||
| | | | ||
| Line 37: | Line 37: | ||
|- | |- | ||
| Review evaluation rubric | | Review evaluation rubric | ||
| − | | | + | | ??/??/2025 or 2026 |
| | | | ||
| | | | ||
|- | |- | ||
| Application deadline | | Application deadline | ||
| − | | | + | | ??/??/2026 |
| | | | ||
| | | | ||
| Line 53: | Line 53: | ||
|- | |- | ||
| Review & rate applications individually | | Review & rate applications individually | ||
| − | | | + | | ??/??/2026 - ??/??/2026 |
| "Individually" as in each committee member | | "Individually" as in each committee member | ||
| ALL | | ALL | ||
|- | |- | ||
| Committee meeting to discuss applications, choose recipients | | Committee meeting to discuss applications, choose recipients | ||
| − | | | + | | ??/??/2026 |
| − | |Committee will communicate via email during the review but will set up a meeting if needed | + | | Committee will communicate via email during the review but will set up a meeting if needed |
| ALL - multiple meetings if needed or send written feedback | | ALL - multiple meetings if needed or send written feedback | ||
|- | |- | ||
| Line 68: | Line 68: | ||
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| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | | Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | ||
| − | | | + | | ??/??/2026 |
| | | | ||
| | | | ||
|- | |- | ||
| Recipients confirm participation | | Recipients confirm participation | ||
| − | | | + | | ??/??/2026 |
| | | | ||
| | | | ||
|- | |- | ||
| Follow up with waitlisted applicants | | Follow up with waitlisted applicants | ||
| − | | | + | | ??/??/2026 |
| | | | ||
| | | | ||
|- | |- | ||
| Announce awardees | | Announce awardees | ||
| − | | | + | | ??/??/2026 |
| | | | ||
| | | | ||
|- | |- | ||
| Recruit conference buddies | | Recruit conference buddies | ||
| − | | | + | | ??/??/2026 |
| Send an email awardees and the listserv to recruit | | Send an email awardees and the listserv to recruit | ||
| | | | ||
|- | |- | ||
| Send a reminder for the buddy program | | Send a reminder for the buddy program | ||
| − | | | + | | ??/??/2026 |
| | | | ||
| | | | ||
|- | |- | ||
| Match awardees with conference buddies | | Match awardees with conference buddies | ||
| − | | | + | | ??/??/2026 |
| Assume ongoing basis - some awardees may change their minds or people may volunteer late | | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ||
| | | | ||
| Line 123: | Line 123: | ||
|- | |- | ||
| Conference! | | Conference! | ||
| − | |03/ | + | | 03/02/2026-03/05/2026 |
| | | | ||
| | | | ||
|- | |- | ||
| Group lunch | | Group lunch | ||
| − | | | + | | ??/??/2026 |
| | | | ||
| | | | ||
|- | |- | ||
| Lessons learned | | Lessons learned | ||
| − | | | + | | ??/??/2026 |
| | | | ||
| ALL | | ALL | ||
|- | |- | ||
| Post-conference feedback | | Post-conference feedback | ||
| − | | | + | | ??/??/2026 |
| Create & send survey, review feedback | | Create & send survey, review feedback | ||
| (survey & email), ALL (review feedback) | | (survey & email), ALL (review feedback) | ||
|- | |- | ||
| Documentation | | Documentation | ||
| − | | | + | | ??/??/2026 |
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate | | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate | ||
| | | | ||
|- | |- | ||
|} | |} | ||
Revision as of 21:50, 14 October 2025
2026 Scholarship Committee Documents
The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
| Task / milestone | Date(s) | Notes | Team | |
|---|---|---|---|---|
| Call for committee volunteers | ALL | |||
| Initial committee meetings | 10/??/2025 | ALL as available | ||
| Finalize the number of scholarship recipient seats to hold for registration | ??/??/2025 | Chair | ||
| Finalize call for applications & application format | ??/??/2025 | |||
| Put out call for applications | ??/??/2025 and 2026 | Includes identifying channels, communities, organizations to target | ||
| Review evaluation rubric | ??/??/2025 or 2026 | |||
| Application deadline | ??/??/2026 | |||
| Confirm application receipt | Applicants will receive a confirmation when submitting the form. | |||
| Review & rate applications individually | ??/??/2026 - ??/??/2026 | "Individually" as in each committee member | ALL | |
| Committee meeting to discuss applications, choose recipients | ??/??/2026 | Committee will communicate via email during the review but will set up a meeting if needed | ALL - multiple meetings if needed or send written feedback | |
| Finalize number of available scholarships; notify LPC of registration spots to release | Budget & sponsorship committees | |||
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | ??/??/2026 | |||
| Recipients confirm participation | ??/??/2026 | |||
| Follow up with waitlisted applicants | ??/??/2026 | |||
| Announce awardees | ??/??/2026 | |||
| Recruit conference buddies | ??/??/2026 | Send an email awardees and the listserv to recruit | ||
| Send a reminder for the buddy program | ??/??/2026 | |||
| Match awardees with conference buddies | ??/??/2026 | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ||
| Travel & housing planning | A Very Informative Email like logistics | |||
| Coordinate with CONCENTRA: awardee names & contact email | Rolling as confirmations come in | |||
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation | ||||
| Conference guide / social stuff email | ALL | |||
| Conference! | 03/02/2026-03/05/2026 | |||
| Group lunch | ??/??/2026 | |||
| Lessons learned | ??/??/2026 | ALL | ||
| Post-conference feedback | ??/??/2026 | Create & send survey, review feedback | (survey & email), ALL (review feedback) | |
| Documentation | ??/??/2026 | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate |
