Difference between revisions of "NEC4L:tasklist"

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!#!!Task!!Needed By!!Who!!Status!!Notes
 
!#!!Task!!Needed By!!Who!!Status!!Notes
 
|-
 
|-
−
|1||define conference format/time breakdown||8/1/12|| ||  ||
+
|1||define conference format/time breakdown||4/1/12|| ||  ||
 +
|-
 +
|1||solicit keynote speakers, if any||4/1/12|| ||  ||
 +
|-
 +
|1||solicit presentation proposals||4/1/12|| ||  ||
 +
|-
 +
|1||evaluate proposals||4/1/12|| ||  ||
 +
|-
 +
|1||decide on presenters||4/1/12|| ||  ||
 +
|-
 +
|1||decide if presenters are free (complicates everything)||4/1/12|| ||  ||
 +
|-
 +
|1||contact presenters and get confirmations||4/1/12|| ||  ||
 +
|-
 +
|1||create agenda for meeting (print? on-line?)||4/1/12|| ||  ||
 +
|-
 +
|1||decide 1 presentation laptop, or each bring their own||4/1/12|| ||  ||
 +
|-
 +
|1||setup laptop with all presentations||10/1/12|| ||  ||
 +
|-
 +
|1||get copy of all presentations to post to wiki||10/1/12|| ||  ||
 
|}
 
|}
  
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|-
 
|-
 
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| ||  ||
 
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| ||  ||
 +
|-
 +
|1||create restaurant list||8/1/12|| ||  ||
 +
|-
 +
|1||arrange catering for event||8/1/12|| ||  ||
 +
|-
 +
|1||decide on cost for event, and fee required||8/1/12|| ||  ||
 +
|-
 +
|1||create signs to post, labeling rooms||8/1/12|| ||  ||
 +
|-
 +
|1||any swag or T-shirts?||8/1/12|| ||  ||
 +
|-
 +
|1||arrange A/V - will we video capture?||8/1/12|| ||  ||
 +
|-
 +
|1||set up in days before||10/21/12|| ||  ||
 
|}
 
|}
  
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!#!!Task!!Needed By!!Who!!Status!!Notes
 
!#!!Task!!Needed By!!Who!!Status!!Notes
 
|-
 
|-
−
|1||create conference format||8/1/12|| ||  ||
+
|1||send reminder to take poll||8/1/12|| ||  ||
 +
|-
 +
|1||send call for presenters||8/1/12|| ||  ||
 +
|-
 +
|1||send reminder to call for presenters||8/1/12|| ||  ||
 +
|-
 +
|1||send agenda an registration details||8/1/12|| ||  ||
 +
|-
 +
|1||send reminder to take poll||8/1/12|| ||  ||
 +
|-
 +
|1||respond to emails||8/1/12|| ||  ||
 
|}
 
|}
  
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!#!!Task!!Needed By!!Who!!Status!!Notes
 
!#!!Task!!Needed By!!Who!!Status!!Notes
 
|-
 
|-
−
| ||determine registration fee||8/1/12|| ||  ||
+
| ||determine registration fee - make budget||8/1/12|| ||  ||
 
|-
 
|-
−
| ||determine registration mechanism||8/1/12|| ||  ||
+
| ||determine who funds if over budget||8/1/12|| ||  ||
 +
|-
 +
| ||scholarships?||8/1/12|| ||  ||
 +
|-
 +
| ||determine registration mechanism and cutoff date||8/1/12|| ||  ||
 +
|-
 +
| ||locate sponsors? and administer||8/1/12|| ||  ||
 +
|-
 +
| ||collect and account for money (bank account?)||8/1/12|| ||  ||
 +
|-
 +
| ||send acceptance notes||8/1/12|| ||  ||
 
|-
 
|-
 
| ||locate sponsors?||8/1/12|| ||  ||
 
| ||locate sponsors?||8/1/12|| ||  ||
 +
|-
 +
| ||make sure people get confirmations||8/1/12|| ||  ||
 +
|-
 +
| ||handle cancellations||8/1/12|| ||  ||
 +
|-
 +
| ||Name tags||8/1/12|| ||  ||
 +
|-
 +
| ||list of participant names, emails for attendees||8/1/12|| ||  ||
 +
|-
 +
| ||use crowdvine or similar or just our wiki?||8/1/12|| ||  ||
 
|}
 
|}

Revision as of 20:59, 25 February 2012

Task List for Fall 2012 NE Code4Lib Meeting

roles: program chair, local arrangements chair, communications chair, registration and finance chair


Program tasks

# Task Needed By Who Status Notes
1 define conference format/time breakdown 4/1/12
1 solicit keynote speakers, if any 4/1/12
1 solicit presentation proposals 4/1/12
1 evaluate proposals 4/1/12
1 decide on presenters 4/1/12
1 decide if presenters are free (complicates everything) 4/1/12
1 contact presenters and get confirmations 4/1/12
1 create agenda for meeting (print? on-line?) 4/1/12
1 decide 1 presentation laptop, or each bring their own 4/1/12
1 setup laptop with all presentations 10/1/12
1 get copy of all presentations to post to wiki 10/1/12


Local arrangements tasks

# Task Needed By Who Status Notes
1 reserve conference rooms 4/1/12 **done**
1 find hotels, negotiate deals, and reserve room blocks 8/1/12
1 create restaurant list 8/1/12
1 arrange catering for event 8/1/12
1 decide on cost for event, and fee required 8/1/12
1 create signs to post, labeling rooms 8/1/12
1 any swag or T-shirts? 8/1/12
1 arrange A/V - will we video capture? 8/1/12
1 set up in days before 10/21/12


Communications tasks

# Task Needed By Who Status Notes
1 send reminder to take poll 8/1/12
1 send call for presenters 8/1/12
1 send reminder to call for presenters 8/1/12
1 send agenda an registration details 8/1/12
1 send reminder to take poll 8/1/12
1 respond to emails 8/1/12


Registration and finance tasks

# Task Needed By Who Status Notes
determine registration fee - make budget 8/1/12
determine who funds if over budget 8/1/12
scholarships? 8/1/12
determine registration mechanism and cutoff date 8/1/12
locate sponsors? and administer 8/1/12
collect and account for money (bank account?) 8/1/12
send acceptance notes 8/1/12
locate sponsors? 8/1/12
make sure people get confirmations 8/1/12
handle cancellations 8/1/12
Name tags 8/1/12
list of participant names, emails for attendees 8/1/12
use crowdvine or similar or just our wiki? 8/1/12
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