Code4Lib 2017 Conference Committees

Call for Volunteers coming soon.

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2017 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

Location and Dates

Location: Southern California
Dates: Coming soon
- Pre-conferences: Coming Soon
- Main meeting: Coming Soon
- Post conference activities: Coming Soon

Local Planning Committee

This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

Gary Thompson, UCLA - Primary Contact
Joshua Gomez, The Getty - Secondary Contact
Your Name Here - Documentarian
Galen Charlton, Equinox Software
Mary Jinglewski, Equinox Software
Brian Rogers, University of Tennessee at Chattanooga
Andrea Schurr, University of Tennessee at Chattanooga
Steven Shelton, University of Tennessee at Chattanooga

Website Working Group

This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

Website Working Group Documents (2016 link)

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Sponsorship Committee

This group will focus on making sure all who want to support the conference have the opportunity to do so. Sponsorship Committee work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Keynote Committee

This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Pre-conference Committee

This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Program Committee

This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Scholarship Committee

This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Childcare Committee

This group assess the need for childcare at the conference, organizes childcare options, determines cost, and liaises with parents and chilcare providers

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

T-Shirt Committee

This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Onsite Volunteer Committee

This committee wrangles ~~tributes~~ people to volunteer for the following duties:

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Social Activities

This committee works closely with the local programming committee in organizing events outside of conference hours. This committee is in charge of organizing the Newcomer Dinner (traditionally held the night before the first day of the main conference) as well as ensuring that there is a variety of different events to cater to different interests (alcoholic/non-alcoholic, carnivore/vegan, mainstream/niche, and everything in between).

Conference goers - The page you are looking for is at 2017 Social Activities

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Streaming Video Committee

With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and, of course, actually running the camera during the conference.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Code4Lib 2017 Host Voting Committee

This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Wifi/Electrical

Arguably the most important committee. Coordinates with the local programming committee and the conference venue to ensure that wifi will be functioning for 450 people x 3 to 4 wifi enabled devices per person... as well as ensuring that there is ample power for folks to plug said devices in at the conference.

Cary Gordon - Primary Contact/Local Planning Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Book Giveaway Committee

This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

IRC Committee

Coordinate with freenode to ensure that the #code4lib IRC channel can handle the extra traffic during the conference. Also responsible for recruiting and advertising IRC helpers at the conference.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Cary Gordon - Secondary Contact
Your Name Here - Documentarian

Accessibility Committee

Document and address major points of the conference that are not accessible for conference attendees (physical and virtual).

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Whatever Committee

Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

Your Name Here - Local Planning Contact
Your Name Here - Primary Contact
Your Name Here - Secondary Contact
Your Name Here - Documentarian

Additional Committees

Placeholder for potential additional committees.