2018 Scholarship Documents/Timeline and tasks
Revision as of 01:11, 29 April 2018 by AmyWickner (Talk | contribs) (timeline (tasks & deadlines) for 2018 Scholarship Committee)
Revision as of 01:11, 29 April 2018 by AmyWickner (Talk | contribs) (timeline (tasks & deadlines) for 2018 Scholarship Committee)
2018 Scholarship Committee Documents
The 2018 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
| Task / milestone | Date(s) | Notes | Team |
|---|---|---|---|
| Call for committee volunteers | ALL | ||
| Initial committee meetings | 6/28, 7/19 | ALL as available | |
| Call for individual donations to the Angel Fund | Sponsorship Comm aims to have funding confirmed by early October but there may be late additions | Sponsorship Committee | |
| Finalize number of scholarship recipient seats to hold for registration | 9/15 | Settled on 15 | ALL - email discussion |
| Finalize call for applications & application format | 10/16 | Anastasia, Aisha, Chad | |
| Put out call for applications | 10/16 | Includes identifying channels, communities, organizations to target | Anastasia, Aisha, Kat |
| Reminder call | 11/3 | Aisha, Kat | |
| Create evaluation rubric | 11/10 | Amy (draft), ALL (edits) | |
| Application deadline | 11/17 | Tod, Todd | |
| Confirm application receipt | 11/20 | Todd | |
| Follow up about missing information | 11/20 | Todd | |
| Review & rate applications individually | 11/18-11/28 | "Individually" as in each committee member | ALL |
| Committee meeting to discuss applications, choose recipients | 11/29 2:00 PM | ALL - multiple meetings if needed or send written feedback | |
| Request references | 11/29 | Can be via email or Skype/phone | Kat, Mairelys, Ruth, Elvia, Amy |
| Finalize number of available scholarships; notify LPC of registration spots to release | 12/5 | Budget & sponsorship committees | |
| Reference deadline | 12/1 12:00 PM | Kat, Mairelys, Ruth, Elvia, Amy | |
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy | 12/1 | Tod, Chad | |
| Recipients confirm participation, meeting interest, buddy system interest | 12/5 | Elvia | |
| Follow up with waitlisted applicants | 12/5 | Amy | |
| Announce awardees | 12/12 | Elvia | |
| Recruit conference buddies | 12/12 | Can put in the same email as awardee announcement | Elvia |
| Match awardees with conference buddies | Dec/Jan | Assume ongoing basis - some awardees may change their minds or people may volunteer late | Todd, Elvia |
| Travel & housing planning | week of 12/11 | A Very Informative Email | Kat, Kate |
| * Coordinate with CONCENTRA: awardee names & contact email | Dec asap | Rolling as confirmations come in | Amy |
| * Housing preference | Dec asap | Jenn @ CONCENTRA | |
| * 1-on-1 meetings with awardees | Dec/Jan | Welcome, Q&A about anything | Ruth, Kat, Todd |
| Conference guide / social stuff email | 1/29/18 | ALL | |
| Conference! | 2/13-2/16 | ||
| * Conference on-site contacts | 2/12-2/16 | Todd, Amy | |
| * Pre-preconference meetup | 2/12 | Amy, Mairelys, Kate | |
| * Group lunch | 2/15 | ||
| Lessons learned | February 2018 | ALL | |
| Post-conference feedback | February 2018 | Create & send survey, review feedback | Amy (survey & email), ALL (review feedback) |
| Documentation | Spring 2018 | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate | Amy, Aisha |