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Added Hotel RFI example page
Hotel RFI
Location: [City, State]
Dates: [Mon-Thurs. Usually in Feb]
Time: 8am-5:30pm daily
How many: 250 people with tables and chairs.
Room Reservation Information: Rooms will be needed from [Dates]. We would like to extend the conference rate to the weekend before and after.
Extremely tentatively:
[Sunday before]: 20
[Monday]: 60
[Tues]: 60
[Wed]: 60
[Thurs]: 20
Meeting Room Setup:
* a large room that will fit up to 250 people in half rounds (5-7 each round) or in rows with tables.
* possibility of 4 or more rooms 30-50 people each for Mon-Thurs.
* if possible, separate dining space for lunch only
Technology needs:
See separate document for bandwidth and wifi requirements.
Microphones: 3 wireless
Projection/Screens: We will need an 8-10' screen.
The ability to provide our own equipment.
Catering:
[Mon]: No food needed. (Pre-Conference)
[Tues]: Coffee/Continental Breakfast
AM Break
Lunch
PM Break
[Wed]: Coffee/Continental Breakfast
AM Break
Lunch
PM Break
[Thur]: Coffee/Continental Breakfast
AM Break
Departing Snack?
Other Info:
* Must have Vegetarian, Vegan and Non-Gluten options and be able to deal with food allergy requests.
* Rooms need to be separated enough for business meeting conversations to happen. If the room is separated with divider, needs to be fairly sound-proof.
Contact info:
[Your info]
Location: [City, State]
Dates: [Mon-Thurs. Usually in Feb]
Time: 8am-5:30pm daily
How many: 250 people with tables and chairs.
Room Reservation Information: Rooms will be needed from [Dates]. We would like to extend the conference rate to the weekend before and after.
Extremely tentatively:
[Sunday before]: 20
[Monday]: 60
[Tues]: 60
[Wed]: 60
[Thurs]: 20
Meeting Room Setup:
* a large room that will fit up to 250 people in half rounds (5-7 each round) or in rows with tables.
* possibility of 4 or more rooms 30-50 people each for Mon-Thurs.
* if possible, separate dining space for lunch only
Technology needs:
See separate document for bandwidth and wifi requirements.
Microphones: 3 wireless
Projection/Screens: We will need an 8-10' screen.
The ability to provide our own equipment.
Catering:
[Mon]: No food needed. (Pre-Conference)
[Tues]: Coffee/Continental Breakfast
AM Break
Lunch
PM Break
[Wed]: Coffee/Continental Breakfast
AM Break
Lunch
PM Break
[Thur]: Coffee/Continental Breakfast
AM Break
Departing Snack?
Other Info:
* Must have Vegetarian, Vegan and Non-Gluten options and be able to deal with food allergy requests.
* Rooms need to be separated enough for business meeting conversations to happen. If the room is separated with divider, needs to be fairly sound-proof.
Contact info:
[Your info]