18
edits
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!#!!Task!!Needed By!!Who!!Status!!Notes
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|1||define conference format/time breakdown||84/1/12|| || |||-|1||solicit keynote speakers, if any||4/1/12|| || |||-|1||solicit presentation proposals||4/1/12|| || |||-|1||evaluate proposals||4/1/12|| || |||-|1||decide on presenters||4/1/12|| || |||-|1||decide if presenters are free (complicates everything)||4/1/12|| || |||-|1||contact presenters and get confirmations||4/1/12|| || |||-|1||create agenda for meeting (print? on-line?)||4/1/12|| || |||-|1||decide 1 presentation laptop, or each bring their own||4/1/12|| || |||-|1||setup laptop with all presentations||10/1/12|| || |||-|1||get copy of all presentations to post to wiki||10/1/12|| || ||
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|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||
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|1||create restaurant list||8/1/12|| || ||
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|1||arrange catering for event||8/1/12|| || ||
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|1||decide on cost for event, and fee required||8/1/12|| || ||
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|1||create signs to post, labeling rooms||8/1/12|| || ||
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|1||any swag or T-shirts?||8/1/12|| || ||
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|1||arrange A/V - will we video capture?||8/1/12|| || ||
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|1||set up in days before||10/21/12|| || ||
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!#!!Task!!Needed By!!Who!!Status!!Notes
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|1||create conference formatsend reminder to take poll||8/1/12|| || |||-|1||send call for presenters||8/1/12|| || |||-|1||send reminder to call for presenters||8/1/12|| || |||-|1||send agenda an registration details||8/1/12|| || |||-|1||send reminder to take poll||8/1/12|| || |||-|1||respond to emails||8/1/12|| || ||
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!#!!Task!!Needed By!!Who!!Status!!Notes
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| ||determine registration fee- make budget||8/1/12|| || ||
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| ||determine who funds if over budget||8/1/12|| || |||-| ||scholarships?||8/1/12|| || |||-| ||determine registration mechanismand cutoff date||8/1/12|| || |||-| ||locate sponsors? and administer||8/1/12|| || |||-| ||collect and account for money (bank account?)||8/1/12|| || |||-| ||send acceptance notes||8/1/12|| || ||
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| ||locate sponsors?||8/1/12|| || ||
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| ||make sure people get confirmations||8/1/12|| || ||
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| ||handle cancellations||8/1/12|| || ||
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| ||Name tags||8/1/12|| || ||
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| ||list of participant names, emails for attendees||8/1/12|| || ||
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| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||
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