40
edits
Changes
timeline (tasks & deadlines) for 2018 Scholarship Committee
[[2018_Scholarship_Documents|2018 Scholarship Committee Documents]]
The 2018 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
| 6/28, 7/19
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize number of scholarship recipient seats to hold for registration
| 9/15
| Settled on 15
| ALL - email discussion
|-
| Finalize call for applications & application format
| 10/16
|
| Anastasia, Aisha, Chad
|-
| Put out call for applications
| 10/16
| Includes identifying channels, communities, organizations to target
| Anastasia, Aisha, Kat
|-
| Reminder call
| 11/3
|
| Aisha, Kat
|-
| Create evaluation rubric
| 11/10
|
| Amy (draft), ALL (edits)
|-
| Application deadline
| 11/17
|
| Tod, Todd
|-
| Confirm application receipt
| 11/20
|
| Todd
|-
| Follow up about missing information
| 11/20
|
| Todd
|-
| Review & rate applications individually
| 11/18-11/28
| "Individually" as in each committee member
| ALL
|-
| Committee meeting to discuss applications, choose recipients
| 11/29 2:00 PM
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
| 11/29
| Can be via email or Skype/phone
| Kat, Mairelys, Ruth, Elvia, Amy
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
| ''12/5''
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
| 12/1 12:00 PM
|
| Kat, Mairelys, Ruth, Elvia, Amy
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
| 12/1
|
| Tod, Chad
|-
| Recipients confirm participation, meeting interest, buddy system interest
| 12/5
|
| Elvia
|-
| Follow up with waitlisted applicants
| 12/5
|
| Amy
|-
| Announce awardees
| 12/12
|
| Elvia
|-
| Recruit conference buddies
| 12/12
| Can put in the same email as awardee announcement
| Elvia
|-
| Match awardees with conference buddies
| Dec/Jan
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
| Todd, Elvia
|-
| Travel & housing planning
| week of 12/11
| A Very Informative Email
| Kat, Kate
|-
| * Coordinate with CONCENTRA: awardee names & contact email
| Dec asap
| Rolling as confirmations come in
| Amy
|-
| * ''Housing preference''
| ''Dec asap''
|
| ''Jenn @ CONCENTRA''
|-
| * 1-on-1 meetings with awardees
| Dec/Jan
| Welcome, Q&A about anything
| Ruth, Kat, Todd
|-
| Conference guide / social stuff email
| 1/29/18
|
| ALL
|-
| Conference!
|colspan="3"|2/13-2/16
|-
| * Conference on-site contacts
| 2/12-2/16
|
| Todd, Amy
|-
| * Pre-preconference meetup
| 2/12
|
| Amy, Mairelys, Kate
|-
| * Group lunch
| 2/15
|
|
|-
| Lessons learned
| February 2018
|
| ALL
|-
| Post-conference feedback
| February 2018
| Create & send survey, review feedback
| Amy (survey & email), ALL (review feedback)
|-
| Documentation
| Spring 2018
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
| Amy, Aisha
|-
|}
The 2018 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
| 6/28, 7/19
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize number of scholarship recipient seats to hold for registration
| 9/15
| Settled on 15
| ALL - email discussion
|-
| Finalize call for applications & application format
| 10/16
|
| Anastasia, Aisha, Chad
|-
| Put out call for applications
| 10/16
| Includes identifying channels, communities, organizations to target
| Anastasia, Aisha, Kat
|-
| Reminder call
| 11/3
|
| Aisha, Kat
|-
| Create evaluation rubric
| 11/10
|
| Amy (draft), ALL (edits)
|-
| Application deadline
| 11/17
|
| Tod, Todd
|-
| Confirm application receipt
| 11/20
|
| Todd
|-
| Follow up about missing information
| 11/20
|
| Todd
|-
| Review & rate applications individually
| 11/18-11/28
| "Individually" as in each committee member
| ALL
|-
| Committee meeting to discuss applications, choose recipients
| 11/29 2:00 PM
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
| 11/29
| Can be via email or Skype/phone
| Kat, Mairelys, Ruth, Elvia, Amy
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
| ''12/5''
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
| 12/1 12:00 PM
|
| Kat, Mairelys, Ruth, Elvia, Amy
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
| 12/1
|
| Tod, Chad
|-
| Recipients confirm participation, meeting interest, buddy system interest
| 12/5
|
| Elvia
|-
| Follow up with waitlisted applicants
| 12/5
|
| Amy
|-
| Announce awardees
| 12/12
|
| Elvia
|-
| Recruit conference buddies
| 12/12
| Can put in the same email as awardee announcement
| Elvia
|-
| Match awardees with conference buddies
| Dec/Jan
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
| Todd, Elvia
|-
| Travel & housing planning
| week of 12/11
| A Very Informative Email
| Kat, Kate
|-
| * Coordinate with CONCENTRA: awardee names & contact email
| Dec asap
| Rolling as confirmations come in
| Amy
|-
| * ''Housing preference''
| ''Dec asap''
|
| ''Jenn @ CONCENTRA''
|-
| * 1-on-1 meetings with awardees
| Dec/Jan
| Welcome, Q&A about anything
| Ruth, Kat, Todd
|-
| Conference guide / social stuff email
| 1/29/18
|
| ALL
|-
| Conference!
|colspan="3"|2/13-2/16
|-
| * Conference on-site contacts
| 2/12-2/16
|
| Todd, Amy
|-
| * Pre-preconference meetup
| 2/12
|
| Amy, Mairelys, Kate
|-
| * Group lunch
| 2/15
|
|
|-
| Lessons learned
| February 2018
|
| ALL
|-
| Post-conference feedback
| February 2018
| Create & send survey, review feedback
| Amy (survey & email), ALL (review feedback)
|-
| Documentation
| Spring 2018
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
| Amy, Aisha
|-
|}
